Business Support Administrator

5 days ago


Johannesburg, South Africa Managed People Solutions Full time

**Managed People Solutions** is looking to hire a **Business Support Administrator in Finance **for a very well-known **Liquor Company** based in **Johannesburg, Gauteng**

**Purpose**

The Business Support Administrator - Finance role is to support the Business Unit Manager with financial administration and reporting for the company. This role is responsible for administration of the payroll function for all clients.

**Responsibilities**
- Complete all data entry into the Payroll system for new employees, employee changes and terminations. Ensure the integrity of the data on the payroll system.
- Maintain the data on the ESS system with new employees, terminations and changes of employment. Assist employees with Password reset.
- Payroll processing as per SOP. Reconciliations completed and monthly payroll filing managed and saved digitally
- Maintain the data on the Pension Fund Portal with new employees, terminations, and changes of employment. Complete actuate monthly reconciliation to payroll.
- Prepare monthly compensation & leave reports and upload into manager’s file.
- Payslips to be uploaded to ESS on pay day. Create manual payslips and send to managers on payday
- Prepare monthly payroll reconciliation for all external payments.
- Ensure Purchase orders captured with correct general ledger account and cost centre. Prepare daily report of Purchase Orders awaiting approval.
- Review Tender opportunities daily and report to Management Team.
- Responsible for documenting various remuneration processes according to group standards.
- Responsible for form management relating to financial procedures within MPS. Ensuring forms are in alignment with SOP and updated.
- Responsible for documenting various remuneration processes according to group standards
- Responsible for form management relating to HR Administration and Remuneration. Ensuring forms are in alignment with SOP and updated.
- Ensure group organisational charts are updated monthly with new, terminated and changes of employment. Organisational charts uploaded on D6 by the 3rd of the new month.
- Update the divisional P&L report with authorised transactions. Ensure Weekly report is accurate and complete by Thursday weekly.
- Assist Business Unit Manager with projects aligned to strategy as required.
- Assist Business Unit Manager with preparing meeting packs for Board meetings and Exco meetings, including agendas, reports and presentations.

**Requirements**:

- Grade 12
- Tertiary Education:

- Diploma/ Degree/ Course Completed in Payroll Administration Tertiary Education
- Knowledge of relevant Legislation
- Basic Conditions of Employment Act
- Employment Equity Act
- Labour Law - Sectoral Determination 9
- Occupational Health and Safety
- Liquor legislation
- Corporate Governance
- Basic Conditions of Employment Act Sectoral Determination 9
- Experience
- 3 years’ experience in Payroll Administration
- 3 years ‘experience in Financial Administration


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