Tender Administrator

7 days ago

Johannesburg, South Africa Ziyana Business Consulting Full time

About the Role

Ziyana Business Consulting and Training is looking for a Tender Administrator

**Requirements**:

- General assistance to the Tender Department to meet tender submission deadlines.
- Attend to tender administration requests.
- Perform tender administrative tasks timeously and with precision.
- Timeously obtain inter-departmental signoffs as/when required such as costing and scope of work.
- Accurately complete all required tender documents in line with requirements.
- Compilation of the tender files according to the Ziyana’s corporate identity
- Ensure delivering of the tender on submission date and time.
- Ensure that the Central Supplier Database registrations are compliant.
- Respond to client tender/database compliance queries timeously, efficiently, and accurately.
- Manage the Tender Process in respect of RFQ’s, RFP’s in line with the general tender Department Process when required.
- Assistance business departments on tender related matters.
- Conduct yourself in accordance with the values of the company.
- Display ethical and transparent behaviour.
- Take accountability for the consequences of your actions and decisions.
- Ability to effectively collaborate with all stakeholders within the business.
- Follow through on commitments and completion of tasks.
- Produce quality and accurate work.
- Ability to see tasks through to completion by being resilient, despite challenges.
- To keep track of all advertised tenders via subscribed Tender publications.
- To arrange for tender documents to be collected, tender briefing attended and finalised tender documents submitted to the specified location before the specified deadline.
- To read, scan and forward tender documents to relevant role-players in the business and convene a tender Committee meeting for major tenders.
- To coordinate input from all role-players and compile tender documents according to specified requirements and arrange for pricing and tender sign-off by the relevant Directors.
- To ensure supporting documents are always up to date e.g., Tax Clearance Certificates, BEE Certificates, COIDA etc.
- To track and report on all submitted tenders weekly and attend to all tender related queries.

**Requirements**:
Additional Requirements

Experience and Qualifications

Grade 12/ Matric

National Diploma in Business Administration/ Business Management or any relevant qualification.

2 - 3 years relevant experience in the tender administration role.

MS Office

Report Writing Skills

Communication Skills

Working with CRM system

Ability to work under pressure

Must have a valid driver’s licence

Must have own car

Detailed Description

About the Company

Ziyana Business Consulting and Training is a fully integrated solutions provider dedicated to consistently providing high customer satisfaction by rendering excellent service, and furnishing an enjoyable atmosphere at an acceptable price/ value relationship.

We also maintain a friendly, fair, and creative work environment, which respects diversity, ideas, and hard work. We are 100% black owned and majority black female owned. We are an accredited training provider with Services SETA being our primary SETA. We are affiliated with the SABPP as well as APSO.

Ziyana Business Consulting and Training is a people management solutions provider. Our business is people centered and solutions driven. As a solutions provider, Ziyana Business Consulting and Training goes beyond the call of duty to gain understanding of our client’s strategies, the markets in which they operate in and the skills they need to achieve their business objectives.

We assist organizations develop their employment value proposition (EVP). For SMMEs and organizations that lack HR capacity, we provide a holistic people management solution. For larger organizations, we assist the HR department with specific interventions whilst transferring skills, knowledge and experience, supported where necessary by formal training programmes.

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