Retail Operations Support Administrator

6 days ago


Midrand, South Africa RJPersonnel Full time

3years
- Maintains diaries for Channel Executive and ensures that all meetings and commitments are properly recorded.
- Coordinate departmental/office related activities like conferences, travelling arrangements, catering for meetings, petty cash management, team building events and corporate functions.
- Ensure integrity of information collected, stored, shared, and reported. Determine the records identification system for information management storage and retrieval.
- Assist national Executives within retail operations to raise requisitions for department on a weekly/monthly basis and ensure payments to suppliers.
- Create and maintain a vendor list & legal repository & databases with adequate summaries of all KPI’s, contract renewal dates and ensuring contract registers are up to date.
- Create and maintain an up-to-date contacts repository for all channel partners and stakeholders.
- Schedule vendor meetings for all channels within the retail space & assist in special projects. Prepare adhoc letters for vendors, suppliers & employees Operations
- Adequate dissemination of target/deal letters, and relating to trade partners and the retrieval thereof to ensure predefined commission payouts.
- Processing of purchase orders; collating profit and loss statements for branded stores.
- Coordinate virtual or F2F rewards and recognition programs where required.
- HR personnel files generated and maintained in terms of PEA’s, HR aspects etc. Assist with asset recoveries in respect of staff leaving the company.

**Qualifications and Experience**:

- Matric
- Formal training in MS Office (certificates required)
- Administration / Secretarial certificate advantageous
- Minimum 3 years previous administrative (and/or secretarial) experience
- Experience in Document Control Management processes.
- Experience in Contract Management or Order processes advantageous.
- Communication skills
- Planning and organizing skills
- Interpersonal skills
- Attention to detail
- Computer literacy (MS Office)
- Ability to work in a pressurized environment



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