Executive Personal Assistant to Company CEO

3 weeks ago

Midrand, South Africa On Point On Time Solutions Pty Ltd Full time

**Executive Personal Assistant to Company CEO**

We are a leading engineering and telecommunications organization committed to innovation, excellence, and delivering cutting-edge solutions. We are seeking a highly skilled and dedicated Executive Personal Assistant to provide comprehensive administrative and executive support to our CEO. This role requires a high level of professionalism, discretion, and the ability to efficiently manage multiple priorities. If you are a proactive problem solver with exceptional communication skills and keen attention to detail, we’d love to hear from you.

**Key Responsibilities**:

- **Administrative & Executive Support**: Provide end-to-end administrative support to the CEO, ensuring seamless day-to-day operations and acting as the primary point of contact on their behalf.
- **Calendar Management**: Organize and manage the CEO’s schedule, including the coordination of meetings, appointments, and international/domestic travel arrangements.
- **Documentation & Correspondence**: Prepare, proofread, and edit a wide range of materials, such as correspondence, reports, and presentations, ensuring accuracy, clarity, and a professional standard.
- **Communication Liaison**: Coordinate and facilitate internal and external communications, liaising with senior management, clients, and stakeholders to foster smooth collaboration and timely information flow.
- **Confidentiality & Discretion**: Handle sensitive and confidential information with the utmost discretion, maintaining a high level of integrity and professionalism at all times.
- **Meeting Coordination**: Assist in meeting preparation, including drafting agendas, taking minutes, and following up on action items to ensure timely completion of deliverables.
- **Research & Analysis**: Conduct research, compile data, and provide insights to support the CEO’s decision-making processes.
- **Records Management**: Organize and maintain files—both electronic and physical—to ensure easy accessibility and efficient record-keeping.
- **Problem-Solving**: Anticipate needs, identify potential issues, and develop proactive solutions to streamline operations and meet deadlines.
- **Other Administrative Duties**: Perform additional tasks as required to support the CEO and overall business objectives.

**Required Qualifications and Experience (Aligned with South African Standards)**:

- **Professional Experience**:
Proven experience as an Executive Personal Assistant, Executive Assistant, or similar role supporting senior executives, preferably at CEO or Managing Director level - minimum of 2 years.

Experience in the engineering or telecommunications sector is highly advantageous.
- **Educational Background**:
A National Diploma or Bachelor’s Degree in Business Administration, Management, or a related field is preferred.
- **Licenses**:
Valid driver’s license.

**Technology Proficiency**:

- **Digital Tools**: Experience with project management software and scheduling tools is highly desirable.

**Key Skills and Competencies**:

- **Organizational Excellence**: Exceptional ability to manage multiple priorities, maintain meticulous attention to detail, and meet tight deadlines under pressure.
- **Advanced Communication**: Strong verbal and written communication skills in English, capable of engaging confidently at all organizational levels.
- **High Integrity**: Demonstrated experience handling sensitive information with absolute confidentiality.
- **Adaptability**: Comfortable in a dynamic, fast-paced environment with shifting priorities.
- **Interpersonal Skills**: Skilled at building strong relationships and working collaboratively with colleagues, clients, and stakeholders.
- **Professionalism**: Displays a high degree of professionalism and wo

**Job Types**: Full-time, Permanent

Application Question(s):

- Do you have a Diploma or Degree in Business Administration, Management, or a related field.
- Do you have proficiency in Microsoft office suite and advanced computer skills.
- Do you have financial management and bookkeeping experience.

**Education**:

- Diploma (preferred)

**Experience**:

- Providing executive management assistance: 8 years (required)

License/Certification:

- drivers license. (required)

**Location**:

- Midrand, Gauteng (preferred)

Application Deadline: 2024/12/19

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