Office Assistant

2 weeks ago


Johannesburg, South Africa Curiska (Pty) Ltd Full time

**Personal Assistant Duties**
- Setup accommodation and entertainment arrangements for company visitors.
- Maintain Exec’s calendars.
- Prepare and maintain Exec’s expense reports (credit cards travel expenses).
- Setup and coordinate meetings and conferences (year end functions, sales conferences, launch events).
- Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes.
- Preparation of all Agreements
- Answer telephones and handle queries in an appropriate manner.
- Meet and greet clients and visitors.
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning, and filing (also filing of Exec’s personal documentation).
- Dealing with incoming mail, faxes, post, and correspondence.
- Maintain hard copy and electronic filing system (All agreements, statutory, contracts etc.)
- Sign for courier/delivery packages.
- Research, price, and purchase office furniture and supplies (furniture / stationary).
- PA functions for numerous 3d parties
- Accommodation booking for Company employees.
- Liaise with suppliers.
- Ordering Office Supplies and Stationery
- Arrange delivery of stationery and groceries to the stores
- Coordinate project-based work (Tenders etc.)
- Assist with supervision to support Staff (Reception, tea, and cleaning ladies

**Reception**

***
- Switchboard Duties
- Relieving switchboard as well as daily reception duties
- Devising and maintaining office systems to deal efficiently with paper flow.
- Assist with personal tasks for Executives (vehicle license, medical aid, personal policy of Executives)
- Handling of all insurance claims on the company policy and personal policy of Exec’s.
- Handling Medical aid submission and all claims for Executives
- Handling all utility queries for executives
- Handling all new vehicle registration and personalization of number plates
- Payment preparation for CEO and queries - checking statement for correct amounts.
- Following up on all medical, personal, and family queries
- General building maintenance (including and not limited to arranging air con repairer, handyman, electricians, carpet repairs, generator maintenance, ADT Services, and cleaning)
- Preparation of Exec’s lunches (will receive assistance from Tea ladies but they prefer that you prepare lunches if you not busy)
- Keeping an electronic record of all company cell phone contracts and handsets.
- Control the movement of assets and ensure procedures are adhered to.
- Booking of golf games for events and leisure
- Stationery and groceries, ordering and checking of stock.
- Unpacking stationery and groceries by herself to minimize loss.
- Picking stationery for all companies and delivering to them
- Overseeing stock taken for the kitchen - check out to boardrooms and checking back in
- Started a facility reporting system
- discusses with the Maintenance manager every.
- Fleet management: Vehicle licensing, new registrations, renewals, booking of maintenance for vehicles.
- Making sure passports, ID’s and drivers’ licences does not expire, organizes appointments for renewals.
- Visa Applications
- Facility management: Overseeing maintenance, quotations, payments, and general quality of completed work. Obtaining new Service providers for Maintenance and construction on the building.
- Liaising with architects, lawyers and building inspectors.
- Asset management
- Controlling e-tags and access cards
- Implementing new systems of control
- Overseeing Cleaners, Driver, maintenance worker, kitchen staff, office staff
- Facilities insurance, memorabilia, personal insurance.
- Handling Insurance claims, for the company as well as for the Executives and their families.
- Delivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries.
- Organizing deliveries and pick-ups for executives and their families
- Online purchases for the Executives
- Storage and delivery of prizes for Events
- Logbooks for Executives

**HR Duties**
- Full recruitment cycle, including job specs.
- Booking boardrooms for interviews
- Capturing the outcomes of interviews and following up with recruitment agencies
- Drafting contracts, job descriptions and policies for new employees
- Capturing new employees on the Talenger system
- Preparing employee files
- Draw reports from system, head counts, leave, medical aid, union, pension fund.
- Preparing UI19 Applications
- Preparing letters of warning for employees when it is required.
- Inform Manager of hearings that must take place. Also do prep packs for complainant and chairperson.
- Attending to all Disciplinary related queries and following the relevant procedure to ensure that the matter gets resolved.
- Ensure effective compliance with policies and procedures as well as legitimate instructions.
- Familiarize yourself with the content of policies and procedures as they come about.
- Follow up with branches to ensure that all HR related


  • HR Officer

    1 day ago


    Johannesburg, South Africa ADvTECH Support Office Full time

    **Duties and Responsibilities**: - New Employee Onboarding & Payroll/HR Administration - Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving pre-approval from National HR in line with the provisions of the Foreign National...

  • Office assistant

    Found in: Talent ZA C2 - 3 weeks ago


    Johannesburg, South Africa Maneshez solutions services Full time

     Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.In order for you to be...


  • Johannesburg, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job**: - To be responsible for assisting with the full Accounting function for Capsicum/IIE_HSM. - To ensure that complete and accurate information is available for Reporting. *** **Key Performance Areas/Main Outputs and Responsibilities**: **Output 1 - Cash and Bank Management**: - Assisting with the monitoring of daily cash...

  • Office Assistant

    4 days ago


    Johannesburg, South Africa The Loerie Awards Full time

    The Loeries is the largest and most respected brand communication awards across Africa and the Middle East and we are seeking a junior - mid-level production assistant for the awards team. We are looking for someone who is highly motivated and works well in a team environment. This is an entry-level role and would suit a recent graduate. The role is based at...

  • Office Assistant

    Found in: beBee jobs ZA - 2 weeks ago


    Johannesburg, Gauteng, South Africa Jobking Full time

    IntroductionReference: JHB000042-JC-2A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office skills.DescriptionIt is a high paced goal orientated sales and service...


  • Johannesburg, South Africa RecruitAGraduate Full time

    **Job Information**: Job Opening ID ZR_1509_JOB Hours of work Full-time Location Type In Office Industry FMCG Salary R10 000 - R15 000 Remuneration Term Per Month Province Gauteng City Johannesburg Country South Africa - Responsibilities: - Company expense claims - Ordering office stationery and refreshments - Assisting guests at the office -...


  • Johannesburg, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most. _ - We are looking for an Office Administration Assistant to render administrative support to the Finance Administrator and Office Manager with smooth running of the office by...


  • Johannesburg, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Assist in maintenance of attendance register, leave forms and collection of monthly timesheets from all employees. Receive and process vehicle requests for vehicle management Conduct regular reviews to ensure that logbooks are completed Perform fuel reconciliations Maintain copies of driver’s license and...

  • Marketing Officer

    Found in: Talent ZA 2A C2 - 1 week ago


    Johannesburg, South Africa HIGH COMMISSION OF MALAYSIA (TRADE OFFICE) Full time

    1.To assist in the implementation of trade promotion, export facilitation and cross-border investment programmes to promote Malaysian products and services to South Africa and other neighbouring countries.2.To assist in preparing market and trade information/ report timely with reliable information.3.To assist in monitoring the implementation status of...

  • Marketing Officer

    Found in: Whatjobs ZA C2 - 1 week ago


    Johannesburg, South Africa HIGH COMMISSION OF MALAYSIA (TRADE OFFICE) Full time

    1. To assist in the implementation of trade promotion, export facilitation and cross-border investment programmes to promote Malaysian products and services to South Africa and other neighbouring countries. 2. To assist in preparing market and trade information/ report timely with reliable information. 3. To assist in monitoring the implementation status of...


  • Johannesburg, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Maintaining comprehensive and accurate records Performing minor accounting duties, Eg, reconciliation of supplier accounts Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Answering phone calls in a polite and professional manner Welcoming visitors and...


  • Johannesburg, South Africa Belmar Personnel Full time

    Brynston Exciting position for an alrounder. For a front line, friendly, professional person that has experience answering swb, typing documents, purshasing office equipment, booking boardrooms, booking hotel resivations, flight bookings, to assist with basic IT computer set ups, network issues ets Monday to Thursday 08h00 - 17h30, Friday 08h00 to 15h00

  • HR and office admin assistant

    Found in: Adzuna ZA B C2 - 2 weeks ago


    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Human Resources Support: Assist with payroll processing, Maintain employee files and records, Assist employees with HR-related queries, Assist with onboarding new hires, and conduct orientation sessions. Coordinate the recruitment process by scheduling interviews and coordinating candidate communication. Coordinate employee training sessions and professional...

  • HR and office admin assistant

    Found in: Talent ZA 2A C2 - 3 weeks ago


    Johannesburg, South Africa Progessive International Full time

    Human Resources Support: Assist with payroll processing, Maintain employee files and records, Assist employees with HR-related queries, Assist with onboarding new hires, and conduct orientation sessions. Coordinate the recruitment process by scheduling interviews and coordinating candidate communication. Coordinate employee training sessions and...

  • Office Assistant

    Found in: Whatjobs ZA C2 - 6 days ago


    Randburg, City of Johannesburg Metropolitan Municipality, Gauteng, 2194, South Africa freerecruit Full time

    Requirements:• Grade 12• Min 2 years bookkeeping experience advantageous• Basic HR administration• Drivers license• Own transport• MS Office skills Key Responsibilities:• Income statements• Balance sheets• VAT returns• Reconciliations of accounts• Raising invoices Salary:R11 000 – R15 000 per month depending on experience The post...

  • Office Manager

    5 days ago


    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **600,000** **Job Type**: **Permanent** **Reference**: **68077** **Job Summary**: Are you looking to advance your career with a top-tier real estate fund? Our client, a leading South African Real Estate Investment Trust (REIT) develops, owns and manages large portfolios of commercial, industrial and retail...


  • Johannesburg, South Africa Progressive International Full time

    The role is to provide basic HR administration and office administration support to management and staff. - **Office Operations**: Oversee office supplies inventory and reorder supplies, as necessary. Maintain office equipment and coordinate repairs or replacements. Ensure the office environment is clean, organized, and conducive to productivity. Handle...


  • Johannesburg, South Africa Cora O’Neil Recruitment Agency Full time

    Job Overview **Expiration date**: 6 March 2024 **Location**: Johannesburg, Gauteng **Job Title**: Back Office Admin Assistant **Salary**: R12,000 - R15,000 **Education Level**: High School / Matric **Job Level**: Intermediate **Minimum Experience**: 1 - 3 Years Back Office Admin Assistant - Sunninghill, Johannesburg. **Minimum Requirements - NOT...


  • Johannesburg, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Stock processing and labelling. Assist management with shop display in the mornings. Matric Certificate 2 years experience in an office environment or similar position Computer Literacy is very important The main objective of the position is to have excellent record keeping and organisational skills. We...

  • Office Assistant

    5 days ago


    Johannesburg, South Africa Avacare Health Group Full time

    Avacare Health is an integrated healthcare group serving the African region and beyond through the distribution and supply of pharmaceuticals, medical consumables, consumer health and medical equipment. Founded in 1996 by anesthesiologist, Dr Vikramkumar Naik, with a vision to make a difference to the people of Africa. Our greatness lies in our commitment...