Office Assistant

2 weeks ago


Johannesburg, South Africa The Loerie Awards Full time

The Loeries is the largest and most respected brand communication awards across Africa and the Middle East and we are seeking a junior - mid-level production assistant for the awards team.
We are looking for someone who is highly motivated and works well in a team environment. This is an entry-level role and would suit a recent graduate. The role is based at the Loeries head office in Parktown North while potentially requiring some days to be worked from home.

Has at least two years' working experience in an office environment, preferably in events production and/or the advertising or brand communications industry
Is a South African citizen, or has permanent residence
Has a SA drivers licence and preferably their own vehicle
Is intelligent, hard-working, and a self-starter
Is hands-on, with the ability to show initiative
Has excellent attention to detail
Is well spoken and able to communicate well in writing
Has strong Microsoft Office skills, especially with Excel
Is digital and tech savvy and able to work with online resources, including Dropbox and the Loeries' own entry management system
Has experience managing and meeting production deadlines
Is used to working under pressure during critical production times

**Role and responsibilities**:
Secretarial/office management/administrative/supervisory/production duties, including answering telephones, dealing with queries, filing, guest hospitality, organising tea and refreshments, working with office suppliers to ensure office is well maintained and stocked as necessary etc.
Provide additional administrative support to staff members where appropriate.
Schedule meetings and, take meeting minutes and draft for manager to sign off.
Support Loeries creative week event production where necessary
Assisting with store orders when required.
Assist the production coordinators with administration, including but not limited to: The Loerie Awards, Creative Circle, Bookmarks and APA Kenya.

**Assist the production coordinators processing entries**: follow the processing procedure from receiving entries to resolving queries, rechecks and testing.

**Skills required**:
Proficient in the Microsoft suite of programmes
Attention to detail
Excellent communication skills
Interpersonal skills, including work well within a team and independently
Adaptability
Enthusiasm
Determination
Perseverance
Ability to work well under pressure
Organisational and administrative skills
Budgeting skills
IT skills
Reliable
Resume with at least three contactable professionals


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