Back Office Admin Assistant

3 weeks ago


Johannesburg, South Africa Cora O’Neil Recruitment Agency Full time

Job Overview

**Expiration date**:
6 March 2024

**Location**:
Johannesburg, Gauteng

**Job Title**:
Back Office Admin Assistant

**Salary**:
R12,000 - R15,000

**Education Level**:
High School / Matric

**Job Level**:
Intermediate

**Minimum Experience**:
1 - 3 Years

Back Office Admin Assistant - Sunninghill, Johannesburg.

**Minimum Requirements - NOT NEGOTIABLE**:

- Mature NON BEE female aged 35+ years (White or Indian female only, as per company’s current BEE requirements)
- Afrikaans and English first and second languages a must (Fully proficient in both a must)
- Excellent communication skills in both Afrikaans and English
- Matric / Grade 12
- Minimum 1 year recent relevant administration experience a must, preferably at a Fuel Station or relevant retail environment
- Financial Administration experience preferred
- Strong administration skills important
- Computer literate in MS Word, MS Excel and WinBranch a must (KEY REQUIREMENT - NOT NEGOTIABLE)
- Must be willing to work retail hours and weekends
- Able to work in a fast-paced work environment
- Must reside near Sunninghill
- Stable employment record and contactable references
- To start as soon as possible

**Duties**:

- Full Back Office Administration for Fuel Service Station
- Daily Cash up Reconciliation to WinBranch
- Fuel Reconciliation, balancing deliveries from Delivery Note to Automatic Supply Replenishment on Branch.
- Reconciling Branch to Automatic Tank Guage
- Petty Cash Management & Reconciliation
- Issuing Cashier Floats and replenishing small change, balancing floats.
- Preparing Remittances for Supplier Payments for Bookkeeper & ensuring payments are requested in Supplier GRN of delivery notes and produce Labels where required.
- Maintaining stock database
- Daily Cash Off processing
- RIB Card maintenance and spot checking of stock on hand vs theoretic stock on hand
- Monthly Stock Take and processing in Branch to produce Stock Variance
- Assisting with receiving of deliveries line with credit facilities by supplier reports
- Preparing Forecourt, Bakery, Cashiers, and other general staff Roster
- Daily Staff Attendance, reconcile to Biometric System
- Maintaining on-site staff files and updating HR as and when required
- Maintaining general Excel spreadsheets
- Support to Manager and undertaking general duties
- Ordering office, stationery and cleaning materials
- Maintaining filing of supplier invoices and other admin documentation

**Work hours**:

- Monday to Friday from 6am to 3pm with 1 hour lunch break; and
- 2 Saturdays per month from 6am to 10am

**Salary**: R12 000 - R15 000 gross maximum (Depending on relevant experience).



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