Executive Assistant: Chief Executive Officer

5 months ago

Johannesburg, South Africa Salt Employee Benefits Full time

**PURPOSE**:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.

**Diary & Meeting Maintenance**
- Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:

- Meeting room bookings and set up.
- Ensure information required for meetings is available for all parties attending.
- Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.
- Deadlines to be put in the CEO’s diary.
- Personal diary of the CEO to be taken into consideration.
- Coordinate and handle any catering.
- Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.
- Provide input into formulation of departmental budgets.
- Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.
- Segregate important matters for immediate attention and bring to the CEO if necessary.
- Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.

**Travel Arrangements**
- Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.
- Including and not limited to flights, car hire and accommodation.
- Ensure that the airline online check-in is done timeously and secure preferred seating requirements.
- Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.
- Prepare relevant travel documents for finance and submit timeously.

**General Support**
- Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.
- Take minutes for meetings involving the various departments.
- Ensure a meticulous filing system is kept and maintained for personal and business files.
- Plans, coordinates and ensures the CEOs schedule is followed and respected.
- Provide a gatekeeper role for direct access to the CEOs time and office.
- Run errands requiring use of personal vehicle.

**Report Management**

***
- Preparation of draft reports as requested by the Chief Executive Officer.
- Ensure that all relevant submission deadlines are adhered to within the department in order to ensure that the CEO has time to review packs beforehand.
- Timely submission of documentation / reports for the Board, EXCO meetings and other meetings as required.
- Performing excel calculations and spreadsheets for reporting.
- Creation and updating of PowerPoint presentations as required.
- Assist with new projects which will arise in the department.

**Meeting Preparation**
- Arranges meeting on behalf of the Chief Executive Officer and ensures that all the necessary parties are invited and present.
- Compile the meeting packs and ensure they are distributed timeously.
- Make the relevant bookings / reservations for meeting venues.
- Printing packs for the CEO in advance of the meetings to ensure that the CEO is prepared for the meeting.
- Ensure that the CEO is running on time for all his meeting schedules and that the CEO does not run over on allocated meeting time.

**Telephones**
- Take calls directed to the CEO in a professional manner.
- Screen incoming calls:

- Take accurate messages and promptly relay them.
- Redirect them to the relevant department if needed.
- Arrange telephone and conference calls as requested.

**Departmental tasks**
- Assist the CEO in managing the leave in the department.
- Monitoring delegated tasks and their timeous execution.
- Attending fund meetings, taking minutes and ensuring deliverables are met.
- CEO expense management & reconciliations:

- Company credit card.
- Petrol claims & travel expenses.
- Personal expenses for SEB Business.
- Submit to the finance department timeously.

**CEO Personal**
- Take care of personal issues whenever needed.

  • Chief Executive Officer

    6 months ago

    Johannesburg, South Africa Talented Recruitment Full time

    Gauteng, Johannesburg - (Negotiable) A client based in the insurance industry is seeking a Chief Executive Officer to supervise the overall strategic business direction and operational leadership, driving the business towards success. Based in Sunninghill, JHB. **Requirements**: - Bachelor’s degree in business or related field - MBA from a recongised...

  • Executive Assistant

    6 months ago

    Johannesburg, South Africa Sendmarc Full time

    We are looking for an extremely organised and efficient Executive Assistant for Sendmarc’s Chief Strategy Officer and Chief Executive Officer. In this role you will be the CSO and CEO’s right hand person - supporting them in whatever is required to release and enable them to advance the company. **Who are we?** **Key Duties and...

  • Chief Executive Officer

    1 month ago

    Johannesburg, Gauteng, South Africa Hewitt Colenbrander Recruitment HC Recruit Full time

    Job Title: Chief Executive OfficerAt Hewitt Colenbrander Recruitment / HC Recruit, we are seeking a highly skilled and experienced Chief Executive Officer to lead our company to success.Key Responsibilities:Develop and implement a comprehensive strategic plan to drive growth and profitability.Pursue new business opportunities to expand our footprint in the...

  • Executive Assistant to CEO

    6 months ago

    Johannesburg, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office. The role includes: **Workflow management** - Facilitate the effective liaison between the CEO and the Executive Management...

  • Executive Personal Assistant

    6 months ago

    Johannesburg, South Africa Assign Services (Pty) Ltd Full time

    **Job description/responsibilities**: **Job purpose** To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time. **Duties and responsibilities** - Manage the diaries,...

  • Office Manager/ Executive Pa

    6 months ago

    Johannesburg, South Africa Edge Executive Search Full time

    Urgently looking for an Executive PA to provide support to the COO and Executive team by effectively organising and managing the office and the department. Minimum requirements: - Diploma / equivalent qualifications - Certificate in Executive Administration - Drivers license - Minimum of 5 years relevant experience - Minutes taking and report writing For...

  • Executive Assistant

    4 weeks ago

    Johannesburg, Gauteng, South Africa H2R Africa Full time

    Executive Business ManagementThe Business Manager will serve as the primary point of contact for the Chief Financial Officer (CFO) and the Chief Payments Officer (CPO), providing executive office and administrative support. This role will be responsible for managing function and cross-function responsibilities at a senior management level on behalf of the...

  • Chief Executive Officer

    5 months ago

    Johannesburg, South Africa iMedrecruit Full time

    **Chief Executive Officer (CEO), Bryanston** A multi-hospital healthcare organisation requires a Chief Executive Officer (CEO) responsible for the overall strategic direction, operational excellence, financial performance, and quality of care with the ability to lead and optimize a complex organization through a dynamic and evolving healthcare...

  • Senior Executive Assistant

    5 months ago

    Johannesburg, South Africa TalentintheCloud PTY Limited (trading as titc.io) Full time

    This organisation operates as a self-regulatory entity in South Africa. Tasked with developing rules, criteria, and governance structures, it ensures efficient activities through payment clearing house agreements, clearing rules, and service level agreements. Foundational governance documents, policies, and position papers strengthen its robust legal...

  • Virtual Executive Assistant

    2 months ago

    City of Johannesburg Metropolitan Municipality, South Africa The Executive Space Full time

    Are you passionate about project management, calendar and email management, lead generation, digital tools, and digital marketing? Do you thrive in a remote work environment, possess a proactive attitude, and excel at problem-solving? If so, we want to hear from you!Role Overview:As a Virtual Executive Assistant at The Executive Space, you’ll be a vital...

  • Chief Operating Officer

    5 months ago

    Johannesburg, South Africa Edge Executive Search Full time

    A client in Johannesburg North are in search of a Chief Operating Officer (COO). **Requirements**: - Work alongside the CEO and Board of Directors - Company comprised of 650 staff with a goal to reach 1300 in the next 4 years - Involvement in Sales operations, BPO operations, Training, Compliance, Campaign management, Planning, QA and verification,...

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    Job Title: Chief Executive OfficerIsilumko Staffing is seeking an experienced and ethical Chief Executive Officer to lead our client in the public sector. The successful candidate will be responsible for supervising and controlling all strategic and business aspects of the company on a 5-year fixed term contract.Key Responsibilities:Develop and execute...

  • Executive Manager: Office of The Chief Executive

    6 months ago

    Johannesburg, South Africa Rand Water Full time

    **Job Advert Summary**: Rand Water is currently looking for an Executive Manager in the office of the Chief Executive to support the office of the CE in the operations, planning, and execution of the business activities therein ensure business integration and performance to meet demands from all stakeholders **Minimum Requirements**: - ** Minimum...

  • Chief Executive Officer

    3 months ago

    Johannesburg, South Africa The Recruitment Council Full time

    Role: Chief Executive OfficerCategory: Executive ManagementLocation: CenturionSalary: Market-RelatedAn exciting opportunity has arisen for a seasoned leader to step into the role of Chief Executive Officer (CEO) at a prominent financial services organization. This role demands an individual who can steer the company towards sustainable growth, leveraging...

  • Chief Executive Officer

    7 months ago

    Johannesburg, South Africa Cortez Executive Search (Pty) Ltd Full time

    **Position Purpose with Specific Accountabilities**: - Provide inspired leadership company-wide - Make high level decisions about policy and strategy - Report to the board of directors and keep them informed - Develop and implement operational policies and a strategic plan - Act as the primary spokesperson for the company - Develop the companys culture and...

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    Main Purpose of the Job:As the Chief Executive Officer, you will provide strategic vision, planning, and operational leadership to optimize the organisation's operations, ensuring cost-effective and efficient pathology and laboratory health services for the South African public health sector. The role involves growing and maintaining the organisation with...

  • Chief Executive Officer

    3 months ago

    Johannesburg, South Africa The Recruitment Council Full time

    Role: Chief Executive Officer Category: Executive Management Location: Centurion Salary: Market-Related An exciting opportunity has arisen for a seasoned leader to step into the role of Chief Executive Officer (CEO) at a prominent financial services organization. This role demands an individual who can steer the company towards sustainable growth, leveraging...

  • Executive Assistant

    5 months ago

    Johannesburg, South Africa FirstRand Full time

    Job Description Hello future Executive Assistant to the Chief Value Officer FirstRand believes that its people are its single most important resource and will not operate in a sector unless it has people who are right for that market and who share FirstRand’s business values. We recruit self-starters who have a passion for what they do. We empower them,...

  • Strategic Leadership Position: Chief Executive Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa The Recruitment Council Full time

    Role SummaryAs Chief Executive Officer (CEO) at The Recruitment Council, you will be responsible for driving the company's strategic direction and growth. This is a unique opportunity to lead a dynamic team and make a significant impact on the financial services industry.

  • Chief Executive Officer

    5 months ago

    Johannesburg, South Africa MNA Recruitment Full time

    A non-profit organisation is seeking a Chief Executive Officer. **Responsibilities**: The CEO represents the organization which main objective is to promote the use of the organization in line with the national drug policy. The representation includes representing the organization in various committees some of which are the Pharmaceutical Task Group,(PTG)...