Executive Assistant: Chief Executive Officer

2 weeks ago

Johannesburg, South Africa Salt Employee Benefits Full time

**PURPOSE**:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.

**Diary & Meeting Maintenance**
- Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:

- Meeting room bookings and set up.
- Ensure information required for meetings is available for all parties attending.
- Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.
- Deadlines to be put in the CEO’s diary.
- Personal diary of the CEO to be taken into consideration.
- Coordinate and handle any catering.
- Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.
- Provide input into formulation of departmental budgets.
- Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.
- Segregate important matters for immediate attention and bring to the CEO if necessary.
- Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.

**Travel Arrangements**
- Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.
- Including and not limited to flights, car hire and accommodation.
- Ensure that the airline online check-in is done timeously and secure preferred seating requirements.
- Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.
- Prepare relevant travel documents for finance and submit timeously.

**General Support**
- Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.
- Take minutes for meetings involving the various departments.
- Ensure a meticulous filing system is kept and maintained for personal and business files.
- Plans, coordinates and ensures the CEOs schedule is followed and respected.
- Provide a gatekeeper role for direct access to the CEOs time and office.
- Run errands requiring use of personal vehicle.

**Report Management**

***
- Preparation of draft reports as requested by the Chief Executive Officer.
- Ensure that all relevant submission deadlines are adhered to within the department in order to ensure that the CEO has time to review packs beforehand.
- Timely submission of documentation / reports for the Board, EXCO meetings and other meetings as required.
- Performing excel calculations and spreadsheets for reporting.
- Creation and updating of PowerPoint presentations as required.
- Assist with new projects which will arise in the department.

**Meeting Preparation**
- Arranges meeting on behalf of the Chief Executive Officer and ensures that all the necessary parties are invited and present.
- Compile the meeting packs and ensure they are distributed timeously.
- Make the relevant bookings / reservations for meeting venues.
- Printing packs for the CEO in advance of the meetings to ensure that the CEO is prepared for the meeting.
- Ensure that the CEO is running on time for all his meeting schedules and that the CEO does not run over on allocated meeting time.

**Telephones**
- Take calls directed to the CEO in a professional manner.
- Screen incoming calls:

- Take accurate messages and promptly relay them.
- Redirect them to the relevant department if needed.
- Arrange telephone and conference calls as requested.

**Departmental tasks**
- Assist the CEO in managing the leave in the department.
- Monitoring delegated tasks and their timeous execution.
- Attending fund meetings, taking minutes and ensuring deliverables are met.
- CEO expense management & reconciliations:

- Company credit card.
- Petrol claims & travel expenses.
- Personal expenses for SEB Business.
- Submit to the finance department timeously.

**CEO Personal**
- Take care of personal issues whenever needed.

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, South Africa Edge Executive Search Full time

    Chief Executive Officer - 2023-01-19 - 2023-02-20 - Permanent - JHB003169 - Travel and Tourism- Gauteng, JHB - Northern Suburbs - R 1500000 - R 2200000 Annually Cost To Company (Market related)- A vacancy exists for a Chief Executive Officer at South African Tourism for a 5-year contract. South African Tourism requires the services of a dynamic individual...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Chief Executive Officer Permanent JHB00316 Travel and Tourism Gauteng, JHB Northern Suburbs R R Annually Cost To Company (Market related) A vacancy exists for a Chief Executive Officer at South African Tourism for a 5year contract. South African Tourism requires the services of a dynamic individual who will fit into its stimulating culture and add value to...

  • Chief Executive

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Chief Executive Permanent CT00005 Security Gauteng, JHB Central- (Market related, Negotiable) Our client, a diversified organisation in Africa, with its Head Office in JHB, is now hiring a Chief Executive to work alongside the CEO and Executive Directors within tactical, risk, and operational security.JOB SUMMARY: Our client plans to become the leading...

  • Executive Assistant: Chief Executive Officer

    4 weeks ago

    Johannesburg, South Africa Salt Employee Benefits Full time

    PURPOSE:An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to...

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, South Africa Talented Recruitment Full time

    Gauteng, Johannesburg - (Negotiable) A client based in the insurance industry is seeking a Chief Executive Officer to supervise the overall strategic business direction and operational leadership, driving the business towards success. Based in Sunninghill, JHB. **Requirements**: - Bachelor’s degree in business or related field - MBA from a recongised...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Executive Assistant Permanent Tea00005 ADMIN, OFFICE AND SUPPORT Gauteng, JHB Northern Suburbs Cost To Company (Market related) Our client is looking for an Executive Assistant to provide the Client Development Department (CD) with administration and operational support to enable them to run relationships with key clients, Requirements: Matric plus an...

  • Executive Assistant

    4 weeks ago

    Johannesburg, South Africa Sendmarc Full time

    We are looking for an extremely organised and efficient Executive Assistant for Sendmarc’s Chief Strategy Officer and Chief Executive Officer. In this role you will be the CSO and CEO’s right hand person - supporting them in whatever is required to release and enable them to advance the company. **Who are we?** **Key Duties and...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa Talented Recruitment Full time

    Gauteng, Johannesburg- (Negotiable)A client based in the insurance industry is seeking a Chief Executive Officer to supervise the overall strategic business direction and operational leadership, driving the business towards success. Based in Sunninghill, JHB.Requirements: Bachelor's degree in business or related field MBA from a recongised institute...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa Pronto Labour Team Full time

    CHIEF EXECUTIVE OFFICER:- BComm Accounting with further Studies, CA (SA) MINIMUM 10 Years' experience in CONSUMER GOODS:MINIMUM 5 Years' experience as a CEO, successfully growingand building Businesses Leadership Skills (Lead & Manage) Must be Fluent in both English & Afrikaans NONsmoker

  • Executive Assistant to CEO

    4 weeks ago

    Johannesburg, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office. The role includes: **Workflow management** - Facilitate the effective liaison between the CEO and the Executive Management...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Sendmarc Full time

    We are looking for an extremely organised and efficient Executive Assistant for Sendmarc's Chief Strategy Officer and Chief Executive Officer. In this role you will be the CSO and CEO's right hand person - supporting them in whatever is required to release and enable them to advance the company.Who are we?Key Duties and ResponsibilitiesDuties and...

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, South Africa Pronto Labour Team Full time

    **CHIEF EXECUTIVE OFFICER (CEO)**: - MUST BE **CHARTERED ACCOUNTANT (CA) (SA)**: - MUST have **MINIMUM 10 Years' **experience in **CONSUMER** **GOODS** - MUST have **5 YEAR'S experience as a CEO**: - **NON-Smoker

  • Chief Executive Officer

    3 weeks ago

    Johannesburg, South Africa Pronto Labour Team Full time

    **CHIEF EXECUTIVE OFFICER - CONSUMER GOODS**: - **MUST be REGISTERED CHARTERED ACCOUNTANT CA(SA)**: - **MUST** have MINIMUM 10 Years' experience in **CONSUMER** **GOODS** - **MUST **have Minimum 5 Years' experience as a** CEO**: - **NON-Smoker

  • Executive Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Assign Services (Pty) Ltd Full time

    **Job description/responsibilities**: **Job purpose** To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time. **Duties and responsibilities** - Manage the diaries,...

  • Executive Assistant to 2 Chiefs of Staff

    2 months ago

    Johannesburg, South Africa HotelJobs.co.za Full time

    **Executive Assistant to 2 Chiefs of Staff - Management Firm - JHB North** Duties and Responsibility; - Record accurate meeting minutes for various company meetings. - Prepare and organize meeting materials and logistics. - Assist in creating and distributing meeting agendas. - Coordinate travel arrangements and maintain travel records. - Support special...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa Cititec Talent Full time

    CEO - Major Infrastructure Project in Africa Position: Chief Executive Officer (CEO)Location: West Africa (with rotational travel)About the Role:We seek a highly experienced and dynamic Chief Executive Officer (CEO) to lead one of Africa's significant infrastructure projects. This is a unique opportunity to oversee a transformative project substantially...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, South Africa iMedrecruit Full time

    **Chief Executive Officer (CEO), Bryanston** A multi-hospital healthcare organisation requires a Chief Executive Officer (CEO) responsible for the overall strategic direction, operational excellence, financial performance, and quality of care with the ability to lead and optimize a complex organization through a dynamic and evolving healthcare...

  • Chief Executive Officer

    2 weeks ago

    Johannesburg, South Africa Molteno Institute for Language and Literacies Full time

    **CHIEF EXECUTIVE OFFICER POSITION** The Molteno Institute for Language and Literacies NPC is looking to appoint an experienced Chief Executive Officer The position is based in Molteno Head Office, Park Town. The role of the CEO is to provide overall strategic direction, leadership and effective management of Molteno Institute within guidelines set up by a...

  • Chief Executive Officer

    4 weeks ago

    Johannesburg, South Africa Pollock and Associates Full time

    Chief Executive Officer Manufacturing Johannesburg - Gauteng - South Africa Reporting to the Board of Directors you will be responsible for implementing the Company's strategy to create shareholder value. Your leadership role also entails being ultimately responsible for all day-to-day management decisions and for implementing the Company's long and...

  • Office Manager/ Executive Pa

    4 weeks ago

    Johannesburg, South Africa Edge Executive Search Full time

    Urgently looking for an Executive PA to provide support to the COO and Executive team by effectively organising and managing the office and the department. Minimum requirements: - Diploma / equivalent qualifications - Certificate in Executive Administration - Drivers license - Minimum of 5 years relevant experience - Minutes taking and report writing For...