Senior Executive Assistant

5 months ago

Johannesburg, South Africa TalentintheCloud PTY Limited (trading as titc.io) Full time

This organisation operates as a self-regulatory entity in South Africa. Tasked with developing rules, criteria, and governance structures, it ensures efficient activities through payment clearing house agreements, clearing rules, and service level agreements. Foundational governance documents, policies, and position papers strengthen its robust legal foundation.

**Position Overview**:
The Senior Executive Assistant role will support the companys Chief Payments Officer and Chief Risk Officer in providing highly professional, competent executive administration services. The Senior Executive Assistant will be responsible for executing all executive assistance and general business management duties to enable the executives to optimise their portfolios and execute their roles and responsibilities effectively and efficiently. The Executive Business Manager will act as the liaison for the two executives as and when required, establishing and maintaining the highest levels of professionalism in the executives’ offices and portfolios.

**Your daily adventures include**:
Executive Assistant Support
- Provide end-to-end executive office support to the executives.
- Managing functional and cross-functional responsibilities at a senior management level on behalf of the executives
- Provide office coordination and management for the executives office, including planning and coordinating the daily functioning of the offices.
- Proactive diary management, prioritisation and support, ensuring that crucial meetings are scheduled, prioritised and adequately prepared for.
- Manage all the office administration and logistics required for the executives, including planning and coordinating travel, accommodation and meetings management (venues, parking, catering, equipment, and other meeting requirements)
- Manage executive office expenses within budget and execution of the expense administration processes.

Executive Business Management
- Oversee and deliver on strategic projects and initiatives in the executives offices.
- Preparation, collation and circulation of documentation for relevant meetings. This includes agendas, meeting packs, presentation minutes, action logs, and ad hoc items).
- Compile accurate minutes at all meetings as required by the executives by the administration standards in place.
- Ensure that all meeting decisions are accurately and appropriately recorded in the minutes and are actioned to relevant employees or stakeholders, as and when required.
- Compile accurate action logs, proactively coordinating and following up on action items arising from meetings and decisions taken in the executives offices.
- Be the primary point of contact and liaison for internal and external stakeholders on behalf of the executives, including coordinating and arranging all stakeholder engagements as required by the executives.
- Conduct business research and data analytics as required by the executive offices.
- Develop and deliver management information systems (MIS) required to monitor and manage the functions and portfolios of the executives effectively.
- Assisted the executives with preparing reports for the PASA committees and structured meetings.
- Continuously review and identify business management areas of improvement.

**Requirements**:
**What it takes to succeed**:

- Minimum of 3-year relevant Degree/ National Diploma is essential
- 5-8 years of experience in an executive assistant role or professional business management role in the C-suite.
- Project management experience would be an advantage.
- Financial services and SA Payments experience would be an advantage.
- Strong facilitation & presentation skills
- Ability to integrate strategy and operational components into cohesive execution plans and follow-through.
- Data Analytical skills
- Proficient in relationship building and management (stakeholder management)
- Ability to build credibility and trust
- Diligent and with excellent attention to detail
- General business processes management (define, develop, execute, and optimise

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