Property Administrator

4 weeks ago

Midrand, South Africa Green Marble Recruitment Consultants Full time

Are you a property administrator with experience in managing tenant profiles, and assisting with compiling information for budget purposes, from the retail sector? An exciting opportunity awaits the successful incumbent to join a dynamic and reputable company in Waterfall City, Midrand, who offers benefits and above average leave days.

**Minimum Requirement**
- Matric.
- 2-3 years of experience in a similar role within the retail.

**Responsibilities**

**Lease Administration**
- Monitors and maintains standards, and procedures and policies to lease administration and capturing thereof onto the system.
- Monitors the lease tracking register for the portfolio.
- Coordinates commission claims and the approval thereof.
- Manage tenant profiles on the system.

**Tenant Transaction detail ledger**
- Prepares monthly journals for review by the Property Manager as input into tenant statements.
- Prepares monthly journals, including ad-hoc utility files, and submits to Credit Controller.
- Calculates and monitors turnover rentals on an annual basis.

**Leasing**
- Provides administrative support with the occupation of new tenant leases as well as the renewal of existing leases.
- Generates all offers to tenants as requested by the Property Manager.
- Ensures that all documentation and regulatory requirements are adhered to for all leases.
- Provide feedback to the Property Manager on upcoming expiring leases.

**Centre Profitability**
- Provides support on the financial aspects of a specific property.
- Annual budget
- Loads accurate budget on the system as received from the Property Manager.
- Assist with the preparation of annual budgets, income projection and expenses as well as items of a capital nature.
- Valuation budget
- Assists with the generation of the valuation budget to establish the value of a specific property.
- Assist PM in reviewing recoveries and follow up on all shortfalls in recoveries.
- Financial support
- Assists with monthly management pack and submits draft to Property Manager for review.
- Prepares Rolling forecast and updates assumptions to explain variances in actual versus budgeted amounts.
- Investigates and provides explanations for any variances on income items.
- Assist internal and external Auditors with any information required.
- Prepares and provides non-financial information such as minutes, operational reports, or information required for marketing purposes.
- Updates and maintains accurate information on the system.

**Filing and Administration**
- Issuing of files after the lease have been loaded and authorised.
- Archiving of vacated files.

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