Rental Administrator/receptionist
4 weeks ago
**Main Job Tasks and Responsibilities**:
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward any incoming phone calls while providing information when needed
Arranging courier services as and when needed
Maintain security by following procedures and controlling access (office visitors)
Update appointment calendars and schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, scanning, collating, binding, etc.
Ad-hoc duties (it means you have to take whatever action circumstances demands as and when they occur)
Handle key/remote lists for new tenants, agents and maintenance
Show visitors to the boardroom (offer and make coffee/tea/water, etc.) (Check boardroom before and afterevery meeting to ensure that it is clean, neat and tidy)
Managing rental enquiries across all commercial and residential properties
Managing the relationship with the rental client from enquiry up to signing of leasea. Enquiry
d. Explaining the process from take-on to exit and introducing the relevant departments and contactpoints for the various needs (Billing, maintenance, etc.)
e. Uploading new tenants onto the property management software
General rental admin assistance
Communicating, feedback and reporting to the various staff that are involved in rentals
Receiving and distributing office/site stationery - get quote, approval and then order
Checking of windows, lights and aircons in boardroom and general areas before leaving every day
All asset register listings and numbering to be sorted and kept up to date
Other administration tasks as and when needed by Finance Department
**Requirements**:
Must have previously proven property administration experience
Must have property experience as well as working knowledge of any property management software (MDA) and SAGE (Partner/Evolution)
Must live close to Carlswald, Midrand Gauteng
Must be willing to work in office
Must have own vehicle
**Job Types**: Full-time, Permanent
**Salary**: R14,000.00 - R20,000.00 per month
**Experience**:
- Rental Administration/Property: 1 year (required)
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