Administrative Project Manager

8 months ago


Cape Town, South Africa Inhouse Design Studio Full time

As an Administrative Project Manager, you will be responsible for overseeing and managing various administrative tasks and projects within the organization. This role requires excellent organizational skills, attention to detail, and the ability to effectively prioritize tasks to ensure successful project completion. You will collaborate with different departments and teams to streamline processes, improve efficiency, and support the overall goals of the organization.

Key Responsibilities:
Project Management:

- Plan, organize, and execute administrative projects from initiation to completion.
- Develop project plans, timelines, and budgets to ensure projects are completed on time and within budget.
- Coordinate with stakeholders to define project objectives, scope, and deliverables.
- Monitor project progress and identify any potential risks or issues, implementing solutions to mitigate them.
- Communicate project status updates, milestones, and outcomes to relevant stakeholders.

Administrative Support:

- Provide administrative support to various departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Assist with budget management and expense tracking.
- Handle incoming inquiries and correspondence, ensuring timely responses and resolutions.

Team Collaboration:

- Work closely with team members to ensure alignment on project goals and priorities.
- Foster a collaborative and supportive work environment.
- Provide guidance and support to staff as needed.

Documentation and Reporting:

- Maintain accurate project documentation, including meeting minutes, project plans, and status reports.
- Prepare regular reports on project progress, budget utilization, and other key performance indicators.
- Analyze data and provide insights to support decision-making and strategic planning.

Qualifications:

- Relevant qualification required.
- Proven experience in project management and administrative support roles.
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Proficiency in project management tools and software.
- Attention to detail and a high level of accuracy.
- Ability to work effectively both independently and as part of a team.
- Experience with process improvement initiatives is a plus.
- **Must be able to travel and have a valid passport.**:

- **Must be able to speak, read and write in French as an additional language.



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