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Project Management Administrator

3 weeks ago

Cape Town, Western Cape, South Africa DLK Group Full time
Job Description:

We are looking for an experienced Senior Project Administrator to join our team in Cape Town, South Africa.

Responsibilities:
  • Manage Project Documentation: Utilize Microsoft SharePoint or other equivalent document management systems to organize, store, and manage project documentation.
  • Support Project Managers: Maintain and manage data within SAP CRM or other ERP systems, supporting project managers with relevant project updates and tracking.
  • Administer Project Specifications: Ensure proper documentation for each project phase by administering project specifications, closeout documents, purchase orders (POs), and invoices.
  • Coordinate with Vendors: Perform project site visits and engage with vendors, ensuring their deliverables meet project standards and timelines.
  • Maintain Complex Project Systems: Proven ability to use and maintain complex project administration systems, ensuring data accuracy and streamlined operations.
  • Create Project Documentation: Use Microsoft Excel and Word to create and manage spreadsheets and project documentation, while maintaining a high level of accuracy.
Requirements:

Qualifications:

  • Education: Diploma or relevant technical certification in Project Administration or related field.
  • Experience: Minimum of 8 years' experience in project administration roles, particularly with complex systems.
  • Systems Knowledge: Strong proficiency in Microsoft SharePoint, SAP CRM, or other ERP systems.
  • Administrative Skills: Proven experience with the administration of project documentation, including specifications, POs, and invoices.
  • Critical Thinking: Ability to work accurately and systematically in complex project settings, managing multiple priorities efficiently.
  • Microsoft Office: Advanced proficiency in Microsoft Office tools (Excel, Word).
  • Communication: Excellent verbal and written communication skills, able to coordinate between multiple stakeholders.