IT Project Management Administrator

8 hours ago

Cape Town, South Africa Project Management Connection Full time

**Requirements**:
**Financial Administration**:

- Update the project budget and execute monthly cost & projection reporting
- Manage account payments for various vendors
- Capture Purchase Orders and invoices and resolve and follow up on budget queries
- Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
- Support to Manager with monthly cost & projection reporting.

**Project Admin/Support**:

- Support to project manager and project team including managing Project Manager diary and assisting with queries from large project team
- Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
- Communicate & follow up on actions and give daily feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
- Quality Minute-taking & distribution within 48 hrs (2 days).
- Interpretation and update of Project Plans on MS Project or Planner apps.
- Accurate reporting according to standards (weekly dashboard & monthly progress reports).
- Arrange meetings, venues, catering, equipment set up & removal (mostly virtual)
- Diary management: schedule & acceptance of meetings & project specific mail administration.
- Keep birthday, telephone or any other registers updated as required by the project.
- Create positive influence on morale of project team

**Office Administration**:

- Log equipment breakdowns and infrastructure problems with helpdesks & track progress of calls to completion.
- Asset Management for all equipment on project.
- Log equipment breakdowns and infrastructure problems with helpdesks & track progress of calls to completion.
- Hardware/Software orders on SRS system (Remember 15 working day SLA for delivery)
- Onboarding of project resources
- Arrange Team Building and project functions.

**Implement Governance**:

- Follow the necessary PMO guidelines with regards to documentation & assist with the execution of the project in accordance with the methodology, governance & standards.
- Follow/use standards/processes/templates/filing/archiving guidelines as indicated on MS Teams sites.

**Competencies**:
**Being Resilient**
- Rebounding from setbacks and adversity when facing difficult situations e.g. being composed & professional, maintain productivity under pressure, learn from failures

**Customer Focus**:

- Delivers customer-centric solutions, follows up, improve service

**Drives Results**:

- Consistently achieving results, even under tough circumstances.

**Communicates Effectively**:

- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

**Action Orientated**:

- Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

**Collaborates**:

- Building partnerships and working collaboratively with others to meet shared objectives.

**Optimises Work Processes**:

- Knowing the most effective and efficient processes for getting things done, with a focus on continuous improvement.

**Plans And Aligns**:

- Planning and prioritising work to meet commitments aligned with organisational goals.

**Agility**:

- Quick reaction to Client’s needs. Quick reaction to Manager’s requests. Easy acceptance of any changes.

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