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IT Portfolio Administrator

1 month ago

Cape Town, South Africa Project Management Connection Full time

**Main Purpose**:

- To support and provide administrative assistance to the IT Portfolio Office.

**Key Responsibilities**:

- Knowledge and content management of relevant methodologies (e.g. Project Management Framework), templates, best practices, training material and research
- Request, receive and consolidate Project Status reports
- Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
- Schedule, attend and minute relevant IT Portfolio meetings and forums (e.g. Demand forum reviews, health status reviews, etc.)
- Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
- Maintain an integrated project resource plan to track project resources and ensure optimal project resource utilisation across the IT Portfolio
- Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
- Support Project Managers by locating and providing templates and best practice material
- Assist with IT Portfolio presentations
- Assist with administering the business framework for project prioritisation
- Assist with the administration of the project management training course
- Assist with the onboarding of Project Managers
- Maintain knowledge base and intranet pages

**Key Competencies**:

- Relevant Project Administration and/or Project Management qualification preferable
- 2 to 3 years demonstrated working background in administration and providing project office services to projects, preferably in an IT environment
- Strong planning and organisational skills
- Financial management skills would be advantageous
- The ability to manage information
- Strong attention to detail
- Analytical and systemic thinking ability
- Fully conversant with Microsoft office suite - Excel, Word, PowerPoint
- The ability to communicate, both written and verbal, at all levels in the organization.
- Ability to read, analyse large quantities of data and/or information, interpret and identify relevant trends and summarise into meaningful management reports
- Must be able to work in a pressurized environment.
- Customer service orientation
- Delivery focused and goal driven
- Flexible
- Builds effective relationships with line management, team members and customers.
- Engages and co-operates with line management and team members to achieve the operating and team goals.