Junior Personal Assistant
2 weeks ago
Organize and coordinate meetings, conferences, travel arrangements
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming mail and other material for Directors
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Assistant to manage day to day relationships with clients, suppliers and projects
Manage travel and bookings.
To liaise with clients on meetings and communicate with other key people in projects.
To manage personal life, this includes household managements. Arranging for personal deliveries. This includes aspects of Directors family life.
Set up and manage new contacts and new projects.
Develop a relationship with clients to connect with them on Directors behalf.
Strong admin background.
Must have a strong sense of Private and Confidential skills
Professional and neat and tidy. Must be able to attend meetings and take minutes.
Action those minutes and take follow up action on them.
Make sure that day to day running of Directors calendar is managed. Understand travel times.
Manage Directors vehicles.
Manage Directors documents - passports, ID, drivers and others.
Arrange for shopping and delivery of same to either office or home.
Arrange Directors eating requirements.
Manage Directors personal calendar.
Be able to follow up with staff on Directors behalf for information and manage the feedback and delivery of these items.
Please note only applicants residing in Cape Town will be considered.
Ability to commute/relocate:
- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Administrative office procedures, practices and equipment: 4 years (preferred)
Expected Start Date: 2023/05/31
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