Executive Personal Assistant

2 weeks ago


Cape Town, South Africa African Constellations Full time

Looking for a confident, experienced, people-person to support me in my role as founder and executive director, join our African Constellations team, and assist me with personal admin. You need to be two steps ahead of me and able to work under pressure when needed. Minimum 10 years experience is required.
This is an in-person full-time position, Monday to Friday in Upper Tokai.
Manage Diary and optimise time management
Assisting director in her tasks
Fielding questions and requests
Create, manage budgets and banking
Creating continuity and communication between different businesses and partners
Coordinating international time zones and multiple stakeholders
Smooth and efficient running of the office and systems
Create information brochures and updates
Liaising with team and managing staff
Networking and maintaining relationships
Screening calls, managing contractors and maintenance
Administrative management
Preparing keynotes and training material
Transcripts and proofreading
Medical aid administration
CPD compliance
Courier management
Errands where needed
Duties will cover business and personal
Creating a scheduling event posts on Facebook and Instagram when needed
Managing properties and tenants
Household and staff management and payroll

**Required**:
Excellent communication and writing skills
Conflict management skills
Strong organisational skills
Attention to detail
Clear boundaries
Ability to Multitask
Self-knowledge and emotional intelligence
Ability to work independently and under pressure
Problem solving skills
Cultural awareness
Strong computer skills in word, excel, social media, apple
Medical ethics and confidentiality commitment



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