Office Manager

4 weeks ago


Cape Town, South Africa RTT Full time

**The Role** JOB PURPOSE**

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Accurately receive all incoming calls and transfer to appropriate persons. Assist and greet all visitors in a professional manner and inform appropriate persons on arrival of guests.

**KEY RESPONSIBILITIES**
- overseeing providers for services including security, parking, cleaning, catering, technology
- ensuring that basic facilities are well-maintained
- ordering stationery and equipment
- directing correspondence, complaints and queries from Pingo Website
- supervising and monitoring the work of Cleaning staff
- Point person for maintenance, supplies, equipment and errands
- Manage relationships with vendors, service providers
- Provide general support to visitors
- Perform review and analysis of special projects and keep the management properly informed
- Determine current trends and provide a review to management to act on
- Participate actively in the planning and execution of company events
- Maintain a safe, secure, and pleasant work environment

**Requirements**:

- Proven office management, administrative, or assistant experience
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Computer skills and knowledge of office software packages

**Qualifications**:

- Matric
- Office Management certificate/diploma
- 2 years office management experience

**Skills and Experience** Key skills & proficiencies**:

- Communication
- Problem Solving
- Decision Making
- Planning and Organization
- Time Management
- Attention to Detail
- Teamwork

Job Reference: RTT49467


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