Office Manager

3 weeks ago


Cape Town, South Africa Two Oceans Aquarium Trust Full time

The Two Oceans Aquarium is looking for an experienced office manager to join our team. If you’re an individual with strong communication and coordination skills, can multi tasks and prioritises attention to detail, then we want to hear from you.
We need a mature, trustworthy, well-groomed individual who has a keen passion for business acumen, organisation, and process management.

**Essential requirements are**:
Tertiary qualification in business administration, communications, or a related field
No less than five years of work experience in office management
Strong time-management and people skills, flexibility, and multitasking ability
Microsoft Office, with aptitude to learn new software and systems
Strong verbal and written communication skills
Valid driver’s license
Ability to work unsupervised
Ability to handle confidential information

**Responsibilities**:
Manage office efficiency by maintaining company procedures, handling correspondence, managing filing systems, and overseeing supplies and office equipment
Oversee the day-to-day activities of the admin office
Provide administrative and secretarial support to the Board of Trustees, including the scheduling of meetings, preparation of agendas, minutes and support documentation
Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, travel arrangements, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs
To ensure compliance with all relevant financial procedures, including responsibility for the monitoring of certain budgets, authorisation of modest amounts from agreed budgets and ensuring that other items of expenditure are properly accounted for
Responsible for the supervision and management of an administrative support staff member
Dealing with a range of correspondence, and company-related queries
Provide administrative support to the HR and finance department when needed
To ensure the effective management of office routines and systems within the office, developing and instituting changes as necessary

**Reporting to**: The Chief Executive Officer

**S tarting date**: 01 May 2023

**Salary**: To be discussed at interview



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