Office Manager

4 weeks ago

Cape Town, South Africa Impact Full time

**Our Company**:
If you are looking to join a team where your opinion is valued, your contributions are noticed, and enjoy working with fun and talented people from all over the world then this is the place for you.

If you have a desire to work in an organisation that is:

- Passionate about its people
- Focused on delivering the very best tech to our customers
- Offering the flexibility to work how and where you are most successful
- Obsessed with our customer's success
- The leading SaaS platform to automate partnerships - affiliate, influencer, technology partners, and more
- Entrepreneurial in spirit with a culture that rewards collaboration and curiosity
- Obsessed with making a difference in business and to the wider community

Impact is the global leader in Partnership Automation, working with innovative brands like Ticketmaster, Levi's, Microsoft, Airbnb, and Uber to help them manage their online affiliate, influencer, brand to brand, and content partnerships. The Impact Partnership Cloud covers the full life partnership lifecycle including onboarding, tracking ads and paying partners, recruiting for new partners, data and marketing intelligence, and protection from fraud. Founded in 2008, Impact has grown to over 500 employees and ten offices across Europe, the United States, Africa, and Asia so there is plenty of opportunity for growth and advancement.

**Your Role at Impact**:
Are you looking for a role that is more than just a job? Join our South African Impact office as the Office Manager and be part of something special. With this unique opportunity, you will have the chance to make a real impact in our Cape Town office and help create the best office environment in the country. You will be the culture carrier, taking care of the day-to-day operations of the office, managing travel arrangements, event planning, and providing administrative support. This role offers a rewarding and fulfilling experience that goes beyond the usual office job. Come and be part of something special and make a positive impact with us

**What You'll Do**:

- Proven experience as an office manager or similar administrative role
- Strong organizational and management skills
- Excellent communication and interpersonal abilities
- Proficient in Google Suite and other office management software
- Proven ability to manage multiple projects
- Knowledge of office management procedures and basic accounting principles with experience supporting Human Resources functions such as employee relations, recruiting and training in a corporate environment.
- Familiarity with South African health and safety regulations, including Occupational Health and Safety Act (OHSA) regulations, and experience as a health and safety officer.
- Knowledge of emergency response procedures, fire safety, and hazardous materials management.
- Ability to conduct safety audits and investigations and develop safety policies and programs in accordance with South African laws and regulations.
- Bachelor's degree in business administration or related field is preferred.

**What You Have**:

- Oversee the general office operations, including cleanliness and organization.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Resolve small issues escalated by the employees related to the office operations
- Manage office supplies and ensure they are adequately stocked.
- Manage the office budget and ensure cost-effectiveness.
- Supervise and manage office staff, including hiring, training, and performance evaluations.
- Ensure that the office is in compliance with South African health and safety regulations, including the Occupational Health and Safety Act (OHSA).
- Organize and coordinate office meals and snacks.
- Organize corporate events and fundraisers.
- Encourage a positive and productive work environment by fostering a sense of initiative and hunger among staff, Inclusivity.
- Handle external or internal communication or management systems.
- Support budgeting and bookkeeping procedures, such as managing an asset register, doing recon on office expenses, etc.
- Create and update records and databases with personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Manage and implement office Health and Safety policies and procedures in accordance with South African laws and regulations.
- Conduct regular safety audits and investigations, and make recommendations for improvement.
- Develop and deliver safety training to employees in accordance with South African laws and regulations Ensure compliance with the Occupational Health and Safety Act (OHSA) and other relevant South African regulations.
- Assist with HR-related administrative duties from time to time and ensure utmost confidentiality and integrity of information and data processing.

**Benefits/Perks**:

- **Casual work env

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