SAP Administrator

6 months ago

Bellville, South Africa The HRMAC Full time

**JOB SUMMARY**

As the SAP Administrator your primary responsibility is to ensure that trucks are loaded/ offloaded and dispatched/ received effectively and efficiently in line with Ardagh and Westside requirements and ensure that stock dispatched and or received conforms to the BMWR.

All Westside Trading’s Work Instructions (WI), policies and procedures relevant to this job function must be adhered to, always. Your Job description is not limited to the responsibilities below and you will be required to perform other reasonable tasks and assume other reasonable responsibilities in line with your position.

MAIN JOB FUNCTIONS

**1. **Ensure the team is ready and available at the commencement of the shift.

**2. **Conduct daily safety meetings (Toolbox Talks) and Complete Manual Attendance Register at the start and end of shift.

**3. **Ensure the team is in full Personal Protective Equipment.

**4. **Ensure the shipment is open and linked to the delivery, with correct shipment type and route.

**5. **Ensure that stock is picked from the correct Bins as per dispatch supervisor instruction.

**6. **Non-conforming stock is removed and placed in the designated bin, and changes are made on the picking slip, and non-conforming stock process is followed.

**7. **Confirm the quantity picked ties up with the picking Instruction.

**8. **Confirm that dates on pallets picked are in line with BMWR (maximum 2/3 days gaps)

**9. **Always Maintaining FIFO system during picking.

**10. **All stock received must be migo into the system once a location is received from the stock controller

**11. **All pallets are counted for each load, and batch numbers are recorded.

**12. **Ensure that COA/COC is requested from QA and issued as per customer requirements. Request COA/COA from QA 48 hours before loading if not loading COA/COC must be obtained immediately after stock release.

**13. **Confirm ETA’s on ONE Network based on the slot times indicated on the load plan.

**14. **Customer collections and long haul transport sub contractors must be briefed and de-briefed on One Network

**15. **Dependent on the load complexity and/or slot time prepare load accordingly.

**16. **When linking the shipment to the delivery the SAP Administrator should ensure that the correct shipment route, shipment type is selected.

**17. **When picking a load the SAP admin must ensure that whatever is loaded on the truck is picked from the correct batches and from the fiscal bin on the floor. (NO RANDOM PICK ARE ALOWED)

**18. **The SAP Admin will complete the final check sheet and sign it together with the Product Checker.

**19. **On loading completion, ensure retrieval of all required documentation.

**20. **Ensure effective communication with all relevant stakeholders for any deviations to load plan.

**21. **Ensure that Post Goods Issue and Delivery note are printed, and the shipment is closed (shipment is not closed if there are further loading points).

**22. **Ensure that the loading schedule is updated with all relevant information and pick up comments are captured on One Network where necessary.

**23. **If a manual document is used, ensure that prior authorization is obtained from the Planning Manager/ Distribution Superintendent, and that all relevant information is entered into the manual Document as per SOP.

**24. **On arrival, check that the all the documents (SAP/ Manual) are correct.

**25. **Ensure pallets are offloaded safely and placed on the floor for checking.

**26. **Ensure stock is verified against Delivery Note (the manual or SAP generated) and conforms to BMWR.

**27. **Should you receive loads, the bin location should be obtained from the Stock Controller to which the stock will be binned.

**28. **Good ware is put away in the bin allocated by the Stock Controller.

**29. **In the case of non-conforming pallets, pictures are taken and nonconformance noted on the Delivery note. Stock is sent back to the sending warehouse.

**30. **Check all relevant documentation for completeness and accuracy and ensure the reference number is added to the Delivery note and all documents handed back to you.

**31. **Ensure a proper handover is conducted with the next shift supervisor before clocking out from your shift.

**32. **Ensure housekeeping in line with SHEQ policies and procedures.

**33. **Ensure a safe working environment.

**34. **All Incidents are immediately reported to the HSE Manager.

**35. **Equipment breakdown is immediately reported to the Dispatch Manager.

**36. **Assist with stock counts as and when required to do so by Management.

**37. **Ensure all paperwork is maintained and filed accordingly.

**38. **Create and maintain various reports in line with KPI and contractual obligations.

**39. **Ensure a safe working environment.

**40. **Work hand in hand with the HR department in reporting and managing staff and displinary issues.

**41. **Work closely with SHEQ Management on all relevant stacking requirements

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