Accounts Payable Administrator

2 weeks ago


Pretoria, South Africa Afrizan People Intelligence Full time

Our client is currently searching for an individual who will be administering and processing accounts payable transactions.

The successful applicant will be responsible for the following:

- Undertake the administration of supplier invoices
- Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts
- Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt)
- Capture all supplier invoices, credit notes and debit notes;
- Ensure that all payments are authorized by the delegated authorities prior to payment
- Execute all queries emanating from suppliers promptly
- Review that all supporting documents are attached and payments are authorized
- Ensure that all invoice batches are set ready post
- Assist in the provision of inputs on the accruals at financial year end
- Oversee the resolution of audit queries;
- Receipting of goods and services delivered
- Create and distribute payment authority for authorization;
- Recording of invoices in the register
- Review and verify invoice batches and credit notes captured on the system
- Handle all enquiries on accounts payable
- Ensure comparison of age analysis and the authorized creditors reconciliation;
- Reconcile the age analysis and the payment register
- Create payment batch
- Provide inputs for the quarterly report on payment of invoices (i.e. 30 days target as per PFMA)
- Provide inputs for maintenance of prior year invoices not accounted in those financial years
- Print suppliers age analysis on the system;
- Create adjustments to suppliers accounts on the system;
- Reconcile supplier statement and the records on the system for all GEPF/GPAA suppliers before a payment is made;
- Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis
- Follow up on outstanding invoices
- Clear unallocated payments on supplier statements
- Engage suppliers and business units on disputed invoices
- Handle the issuing of petty cash
- Ensure reconciliation of petty cash reimbursement;
- Assist in the administration of petty cash of the regional offices;
- Perform office administrative activities
- Organise office logístical matters
- File office correspondence, documents and reports;
- Draft and type standard correspondence and documents;
- Completion of forms and documents relevant to the office;
- Order stationery and equipment for the section.
- **Requirements**_
- A three (3) year finance related degree or national diploma (at least 360 credits); and
- At least two (2) years’ experience in the Financial Accounting environment
- Exposure in the administration of Accounts Payable or Creditors will receive preference
- Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.
- Knowledge of Sage 300 ERP will be advantageous.

**Job Type**: Contract
Contract length: 12 months

Pay: R24,000.00 per month

Application Question(s):

- How many years finance related experience do you have?



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