Assistant Office Manager

4 months ago

Cape Town, South Africa Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
Planning, design and implementation of advanced metering infrastructure in Cape Town.

Our values shape the way we consult, and define the people we want to join us on our journey:

- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel

Assists in the efficient running of the office. Provides support in coordinating activities of a team.

The job offers limited flexibility which can be discussed, although it expected that 70% standard working hours is spent in the Cape Town office.

You will be reporting directly to the regional director but will be supporting various project managers on different projects as outlined in the responsibilities.

You’ll be responsible for:

- Arranges accounting facilities with suppliers of couriers, printing, stationery, PPE and signage.
- Books meeting rooms for all meetings and arrange refreshments/lunches for client/external meetings.
- Creates agendas; minute taking, chasing actions and distributing minutes.
- Orders and maintains toner for printers.
- Coordinates and updates monthly progress ratings.
- Supports monthly reporting - client report and contract review.
- Contributes to the preparation of internal and external presentations - monthly/weekly team meeting and etc.
- Arranges new starter set up, HR forms, IT ordering and etc.
- Arranges internal and external events.
- Tracks new starters/leavers and training matrix.
- Assists in maintain staff training records and ensuring training is up to date.
- Ensures all Infomace pages/CVs and project profiles are up to date.
- Assists with booking travel - as requested by team, trains and hotels.
- Maintains holiday and absence records. Develops working relationships with (range of) internal stakeholders.
- Performs generic clerical duties for the senior and wider team such as printing, photocopying, room bookings, filing and etc.
- Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

- Relevant qualification or equivalent standard of experience.
- Proven relevant experience in a similar role.
- Proficient in MS Excel and PowerPoint.
- Knowledge and use of office management systems.

You’ll also have:

- Comprehensive written, verbal communication and presentation skills.
- Experience in a construction or consultancy environment.
- Personal effectiveness e.g. stakeholder management. Experience in building lasting client relationships and providing support to strong, motivated teams.
- Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).
LI-Onsite

  • Operations Assistant

    3 weeks ago

    Cape Town, South Africa Hutech Head Office Full time

    Position: Operations Assistant Industry: Distribution, Warehousing, and Freight Location: Cape town Salary: Market Related Benefits: Provident Fund, Medical Aid (salary sacrifice), Discretionary Performance Bonus ...

  • Operations Assistant

    3 weeks ago

    Cape Town, South Africa Hutech Head Office Full time

    Position: Operations Assistant Industry: Distribution, Warehousing, and Freight Location: Cape town Salary: Market Related Benefits: Provident Fund, Medical Aid (salary sacrifice), Discretionary Performance Bonus Qualifications:Minimum...

  • Office Assistant

    4 months ago

    Cape Town, South Africa Pure Placements (PTY) LTD Full time

    Our client is looking for a highly organized and proactive Team Assistant to join their dynamic Cape Town office. This role is integral to the smooth operation of the team, requiring effective collaboration with the UK and global offices. **Key Responsibilities**: - Manage calendars across different time zones for the Cape Town team. - Coordinate...

  • Assistant Front Office Manager

    4 weeks ago

    Cape Town, South Africa HotelJobs.co.za Full time

    We are looking for an Assistant Front Office Manager to join our Front Office team at one of our Cape Town Hotels and asist the team with elevating our hospitality standards. **Your Role**: - Assist in managing and supervising Front Office activities, including guest check-in/check-out, reservations, and concierge services. - Support the creation of a...

  • Assistant Front Office Manager

    6 months ago

    Cape Town, South Africa Hyatt Regency Cape Town Full time

    Summary Hyatt Regency Cape Town is looking for a new Assistant Front Office Manager to join our dynamic team. Assistant front office manager will assist in the smooth and efficient running of the Front Office Department and support and execute all duties and task given by the Rooms Division Manager and Front Office Manager. Key Duties: - Supervising the...

  • Assistant Front Office Manager

    2 weeks ago

    Cape Town, South Africa HotelJobs.co.za Full time

    Assistant Front Office Manager - 4_ Hotel, Cape Town_* **Key Responsibilities**: - Assist in overseeing daily front office operations, ensuring smooth guest check-ins and check-outs. - Support the Front Office Manager in managing the front desk team, providing training and guidance as needed. - Ensure excellent guest service standards are maintained,...

  • Office Manager Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Mace Full time

    About the RoleMace is seeking an experienced Office Manager Assistant to join our team in Cape Town. As a key member of our consult business, you will play a vital role in the efficient running of the office, providing support in coordinating activities of a team.Key ResponsibilitiesArrange accounting facilities with suppliers of couriers, printing,...

  • Office Assistant

    3 months ago

    Cape Town, South Africa O'Brien Recruitment Full time

    **Responsibilities**: **Office Facilities / Maintenance & Admin**: - Manage office maintenance projects to ensure high-quality standards. - Act as the point of contact for service providers and oversee office Service Level Agreements (SLAs), including lease agreements. - Ensure all office equipment is operational through coordination with the IT...

  • Assistant Front Office Manager

    4 months ago

    Cape Town, South Africa HotelJobs.co.za Full time

    A 5* Luxury Hotel seeks an Assistant Front Office Manager. Assist in efficiently managing the Front Office department, in order to provide the highest levels of service and hospitality to all guests. Achieve total guest satisfaction by ensuring that the quality assurance, service and departmental standards are adhered to by the Front Office team. 2 - 3...

  • Centre Manager

    3 days ago

    Cape Town, Western Cape, South Africa Office & Co Full time

    Job Title: Centre ManagerAs a Centre Manager at Office & Co., you will be responsible for overseeing the daily operations of our shared office space, ensuring a high level of satisfaction and retention among our clients.Key Responsibilities:Manage the centre's budget, monitor expenses, and ensure profitability by optimizing occupancy and controlling...

  • Assistant Front Office Manager

    4 months ago

    Cape Town, South Africa Belmond Management Full time

    Often the first hello and the last farewell, our Front Office and Guest Services teams are the gatekeepers of the Belmond experience. Their commitment to going above-and-beyond ensures a stay that is incomparable. If you are a service-orientated, guest-focused hospitality professional, then we would love to hear from you. We are looking for an Assistant...

  • Assistant Front Office Manager

    4 months ago

    Cape Town, South Africa Belmond Management Full time

    Often the first hello and the last farewell, our Front Office and Guest Services teams are the gatekeepers of the Belmond experience. Their commitment to going above-and-beyond ensures a stay that is incomparable. If you are a service-orientated, guest-focused hospitality professional, then we would love to hear from you. We are looking for an Assistant...

  • Office Manager/executive Assistant

    4 months ago

    Cape Town, South Africa 3S Recruitment Full time

    **About us** We are professional, agile, professional and our goal is to to find an Office Manager who is happy to grow with us. We are expanding rapidly and want to take this individual along for the journey. There is room for growth, incentives, and a flexible work arrangement. I am recruiting for an **Office Manager/Executive Assistant**. The company is...

  • Assistant Front Office Manager

    4 months ago

    Cape Town, South Africa Belmond Full time

    Often the first hello and the last farewell, our Front Office and Guest Services teams are the gatekeepers of the Belmond experience. Their commitment to going above-and-beyond ensures a stay that is incomparable. If you are a service-orientated, guest-focused hospitality professional, then we would love to hear from you. We are looking for an Assistant...

  • Assistant Front Office Manager

    4 months ago

    Cape Town, South Africa Belmond Full time

    Often the first hello and the last farewell, our Front Office and Guest Services teams are the gatekeepers of the Belmond experience. Their commitment to going above-and-beyond ensures a stay that is incomparable. If you are a service-orientated, guest-focused hospitality professional, then we would love to hear from you. We are looking for an Assistant...

  • Assistant Front Office Manager

    3 weeks ago

    Cape Town, South Africa HotelJobs.co.za Full time

    **Assistant Front Office Manager - Luxury Hotel, Cape Town** **Key Responsibilities**: - Oversee daily front office operations, ensuring smooth and efficient guest check-ins/outs. - Manage the front office team, providing training and support as needed. - Maintain high standards of guest service, addressing queries and resolving issues promptly. - Monitor...

  • Personal Assistant/office Manager

    4 months ago

    Cape Town, South Africa Gas Certs London Full time

    **Job Title**: Personal Assistant and Office Manager **Location**: United Kingdom **Type**: Full-time, Visa sponsorship provided for 1 to 5 years **Responsibilities**: **1. Administrative Support**: Providing administrative support to ensure efficient operation of the office. This may include managing calendars, scheduling meetings, and making travel...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Futuregrowth Full time

    **FUTUREGROWTH ASSET MANAGEMENT IS RECRUITING!** We have an exciting opportunity available for an **Executive Assistant and Office** **Manager**. - Futuregrowth is committed to transformation. A strong preference will be given to _ **Executive Assistant & Office Manager** Are you passionate about investments and seeking a rewarding career in fiduciary...

  • Executive Assistant and Office Manager

    4 months ago

    Cape Town, South Africa BlueSky Full time

    KNOWWe are BlueSky - A leading design-led digital transformation consultancy and Africa's largest Salesforce partner, and we're looking for great people to work with. We're on a mission to be the biggest and best (in the eyes of our people, our competitors and our clients) Cloud Consulting company in Africa by 2027, and we need authentic, talented people to...

  • Office Assistant

    2 weeks ago

    Cape Town, South Africa Recruitment Solutions Full time

    This is an ideal opportunity if you are professional and well-presented, enjoy organising and managing the flow of this company to run smoothly.Requirements:Ability to work in CAPE TOWN city centreMatric - qualification would be to your advantageComputer literate - strong ExcelStrong communication skills - both written and verbalFriendly, welcoming...