Administrator
2 months ago
**Who we are**
We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.
**Why choose us**
Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.
**About the role**
We are seeking an Administrator to provide office and administrative support to managers, delivering the outputs of secretarial, administrative, liaison and public relations duties.
**What you will bring**
- Secretarial Diploma
- 5 years practical experience assisting a senior managerial position
- Computer literacy in MS Office; SAP / MDA
**What you will be doing**
- Co-ordinate and plan meetings
- Prioritise appointments, time management planning by managing diary and schedule of Managers
- Screen/make/receive telephone calls and redirect or re-route.
- General typing.
- Maintain a filing system as well as a follow-up system for tasks and projects of the division. Take, type and distribute minutes of meetings.
- Screen mail and E-mail received and respond promptly as appropriate.
- Meet own deadlines and ensure the managers are informed of their deadlines.
- Actively manage a follow-up system in order to assist Managers with divisional goals, projects, tasks and targets regarding day to day business matters as well as strategy implementation tasks.
- Answer or draft replies to correspondence.
- Distribute and type internal memorandums as required.
- Create, collate and distribute management packs as required
- Arrange flights, transport and accommodation as required.
- Consolidate and submit claims for out-of-pocket expenses.
- Follow up on payments re travel and entertainment expenditure.
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