Office Manager
6 months ago
**Key Responsibilities**:
**Administrative Support**
- Provide high-level administrative support to the executive team, including managing schedules, coordinating meetings, and handling travel arrangements
- Prepare and edit correspondence, reports, presentations, and other documents as needed
- Act as a liaison between the executive team and other departments, ensuring clear communication and follow-up on tasks
- Handle confidential information with discretion
**Office Management**
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient work environment
- Manage office supplies inventory and place orders as necessary
- Coordinate with vendors and service providers to maintain office equipment and facilities
- Organize and manage company events, meetings, and conferences, both on and off-site
- Ensure compliance with health and safety regulations and coordinate any necessary training
**Team Support**
- Assist with onboarding new employees, including setting up workstations and providing necessary resources
- Coordinate team activities, such as team-building events, lunches, and celebrations
- Provide support in the development and implementation of team strategies and initiatives
**Financial Management**
- Manage office budgets, track expenses, and prepare expense reports
- Handle invoicing, billing, and reconciliation processes in collaboration with the finance department
**Communication**
- Serve as the primary point of contact for internal and external communications related to office management
- Draft and distribute internal communications, such as newsletters, memos, and announcements
- Facilitate effective communication within the office and between various departments
**Minimum requirements**:
- National Diploma / Bachelor’s degree in Business Administration, Office Management, or a related field
- 5 years of experience in office management, administrative support, or a similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Exceptional organisational and multitasking skills
- Strong written and verbal communication skills
For more information please contact:
**Hope Nkanyane
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