Committee Officer

2 months ago

Midrand, South Africa DBSA Full time

The Committer Officer is responsible for providing governance, secretariat and full administration support to DBSA Committee/s as well as provide support to the Chief Risk Officer’s office. The Committee Officer’s key performance requirements are summarised below.

**Key Responsibilities**:
**Key Performance Areas**:
Provide full administrative function associated with servicing Committees; these include the following:
Plan and coordinate the periodic and adhoc Committee meetings.
Prepare and distribute agendas and relevant supporting documentation / meeting packs.
Compile meeting minutes, action lists and distribute to relevant stakeholders.
Draft, communicate and track all resolutions taken at meetings.
Maintain proper record keeping and document management of all Committee/s related matters, resolutions and documents (statutory filing requirements are adhered to).
Provide information to the committee members and/or DBSA staff as required (data protection protocols in terms of POPI Act are adhered to)
Make logístical arrangements when required.
Deliver other support and administrative duties as required.

Provide sound statutory and governance standards to the Committees:
Responsible for advising the Committees and relevant stakeholders on how to discharge their responsibilities/duties and liabilities under the Companies Act / King IV / PFMA as well as comply with the DBSA’s Committee/s governance framework.
Facilitate the orientation of new Committee Members and make sure that the members are advised of procedures of their appointment and the terms of reference of the committee/s.
Facilitate training for Committee Members on issues of policies and practices.
In consultation/liaison with the Company Secretary and Chief Risk Officer, provide advice on legal and compliance matters to Committee Members.
Report to the Chief Risk officer on any failure of any Committee Member/s to comply in terms of their legal and compliance responsibilities.
In consultation with the Chief Risk Officer, responsible for updating and maintaining the Charters and Terms of Reference of the Committee/s.
Facilitate the completion of Committee disclosures.
Support the Committee Chairperson / Chief Risk Officer to manage, address and respond to audit queries from Internal Audit and External Auditors.

Any other duties as assigned these include amongst others providing support to the Chief Risk Officer in terms of projects and back-up to staff within the office of the executive.

**Key Measurements of Outputs**:
Timeous preparation of agendas, minutes, action lists and distribution of meeting packs / documents.
Accuracy of minutes, action lists and resolutions.
Quality of support, advice and guidance given to committee members.
Effective orientation of the new committee members.
Effective follow-up and monitoring to ensure implementation of committee decisions.
Adherence and compliance to legislation in respect of the Companies Act, PFMA, King IV and POPI Act.
Efficient and effective provision of secretarial administration.

**Key Internal Liaison Relationships**:
DBSA Board
Executives

Committee Members
Management
Staff

**Key External Liaison Relationships**:
Non-Executive Directors
Service Providers

External Auditors
External DBSA Stakeholders

**Expertise & Technical Competencies**:
**Qualifications and Experience**:
Minimum Requirements:
At least a degree qualification in either law, finance, audit or accounting background.
A minimum of 5 years’ relevant Committee Officer experience, preferably in supporting Credit / Investment Committees.
General understanding of the lending business.
Knowledge of Company’s Act, PFMA, King IV and relevant legislations.
Proven experience in engaging with internal and external auditors.
Demonstrated experience in engaging and advising Board members and high-level dignitaries.
Experience in working with external auditors, legal advisers, bankers.
Demonstrated experience in putting together good quality presentations and writing reports for Exco and Board Committees.
Demonstrated experience MS Word (Advanced), Excel and PowerPoint (Intermediate to Advanced), MS Teams (Advanced), Diligent Boards (Advanced), SharePoint (Advanced)

Desirable Requirements:
Legal qualification
Experience in a banking and or financial sector
Project management experience
Ability to use SAP

**Technical Competencies**:
Written Communication

Understands that different writing styles are required for different documents or audiences.
Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
Has a solid mastery of writing principles such as grammar, sentence construction etc.

Reporting

Designs / customizes reports to meet user needs.
Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
Keeps standard reports under review and proposes improvements to meet user needs.

Problem Solving

Identifie

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