Office Manager

7 months ago

Midrand, South Africa SISOL Labour Projects Full time

**Key Responsibilities**:
**Administrative Management**
- Oversea and coordinate all administrative activities within the law firm.
- Develop and implement efficient office procedures and policies to enhance workflow.
- Manage office supplies, equipment, and inventory, ensuring availability and functionality.
- Managing Secretaries and administrators.

**Human Resources**
- Assist with recruitment efforts, including posting job openings and scheduling interviews.
- Facilitate the on boarding process for new hires, providing necessary training and orientation.
- Maintain personnel records and handle HR-related documentation as needed.
- Address employee concerns and mediate workplace conflicts.

**Communicate and Coordination**
- Serve as a central point of contact for internal and external communications.
- Coordinate meetings, conferences, and appointments for the legal team.
- Facilitate effective communication channels within the firm, promoting a collaborative work environment.

**Financial Management**
- Collaborate with the finance department to manage budgeting and expense control.
- Oversea billing processes and ensure accurate and timely invoicing to clients.
- Track and monitor accounts receivables, ensuring timely payments.

**Records Management**
- Maintain and organize legal files, documents, and records in a secure and accessible manner.
- Ensure compliance with data protection and confidentiality policies.

**Technology and IT Support**
- Collaborate with IT personnel to address technical issues and maintain the firm’s technology infrastructure.

**Facilities Management**
- Oversee the maintenance and cleanliness of offices facilities.
- Liaise with building management and service providers for repairs and maintenance.

**Event and Marketing Support**
- Assist with organizing firm events, seminars, and marketing activities.
- Collaborate with the marketing team to ensure consistent brand messaging.

**Health and Safety Compliance**
- Ensure compliance with health and safety regulations in the workplace.
- Implement necessary safety measures and emergency procedures.

**Qualifications and Requirements**
- Bachelor Degree in Business Administration, Management, or a related field
- 5 - 10 years’ experience in an Office Manager role, preferably in a Law Firm will be an added advantage)
- Highly competent in MS Office (Excel, Word, Outlook, PowerPoint)
- Familiar with legal terminology and procedures is an advantage
- Demonstrated leadership ability and qualities to coach, up skill and motivate team members.
- Attention to detail
- Sense of urgency.
- Excellent communication skills

**Salary**: R30,000.00 - R40,000.00 per month

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