Operations Coordinator

2 months ago

Centurion, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To manage reliable project asset data and information by being a bridge between the project and Shared Services/Grants
- To receive and record by the internal WITS RHI guidelines
- To educate staff on policies/SOPs
- To do periodic project assets verification and report back to shared services

**Location**:

- **Centurion - Tshwane**

**Key performance areas**:

- Assist in developing, creating, and enhancing the management and presentation of asset data, information, and reports within the project
- Maintain an accurate asset register and inventory system for the Tshwane project
- Be able to remotely or physically verify any project assets with Wits RHI Shared Services/Grants
- Conduct site visits within the district to verify assets
- Collect broken, returned and assets to be repaired from staff members and log calls with the operations desk
- Prepare and package all assets that need to be returned to Shared services/Grants
- Receive and allocate assets received from Grants/Shared services
- Scan and send back all asset documentation to Shared Services/grants which includes asset adjustments, transfers, and donations
- Keep accurate records of project assets
- Act as the first point of contact in assisting staff with asset-related queries and, if applicable, redirect them accordingly
- Communicate with all levels of management within the project with regard to all project assets
- Maintain healthy relationships with CoT/DoH staff within Tshwane district
- Monitor and track all requests from line managers to project operations and respond appropriately
- Frequently, verify project assets with Shared Services/Grants
- Work closely with WITS RHI IT and Assets support
- Manage relationships with other District Support Partners (DSPs) concerning asset management
- Work closely with the Fleet Coordinator to maintain the vehicles list/register
- Work closely with the Office Assistant in managing telecommunication assets
- Gather documents required for the management of all incidences relating to assets
- Maintain of call logged with Shared Services
- Assist with the specifications for the procurement of assets. Based on history/trends
- Support other Operations Coordinators with duties that may arise relating to HR, Fleet management, Branding, Maintenance of Offices & Building and Procurement, etc.
- Report all activities of assets monthly to the Project Operations Manager
- Keep a record of all induction, and in-service training reports that relate to assets management including vehicles
- Take ownership and accountability for tasks and demonstrate effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving own career development by participating in ongoing training and development activities

**Required minimum education and training**:

- **Relevant Administrative Diploma**:

- **Computer literate in standard MS Office packages**:

- **Valid driver’s license**

**Required minimum work experiece**:

- **2 - 3 Years’ office administration experience in a medium to large-sized organization**:

- **Working knowledge of operations and financial systems and processes**

**Desirable additional education, work experience, and personal abilities**:

- Some exposure to project management/NGO environment would be useful
- Experience working in a donor-funded organization or NGO
- Exceptional organization and administrative skills with working knowledge of MS Office
- Own, reliable transport preferred
- Able to maintain confidentiality, tact, and professionalism at all times
- Able to exercise discretion, high levels of initiative and independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to work independently and work as part of a multi-disciplinary team
- Positive, energetic, team player
- Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals pro-actively, creative thinker, goal orientated
- A thorough and accurate approach to work
- Attention to detail
- Excellent communication skills

**Demands of the job**:

- Must be able to work in a pressurized environment and be able to travel within Tshwane District to conduct inspections/verification
- Confidentiality, tact, and discretion must always be maintained
- Ability to deal with demands from project staff members and shared services Centre

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants fro

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