Executive Assistant

1 week ago


Cape Town, South Africa VA Central Ltd Full time

**Responsibilities**:

- Diary management
- Make sure Xero can be fully reconciled and kept up to date.
- Monitor and follow up invoices as required.
- Ensure disbursements are balanced off every month.
- Administration for agency fees.
- Get report from Alto and reformat into excel to Upload to Xero ensuring the balances matches and we have used correct account codes.
- Confirm salary amounts for input into Payroll. Data info from Timetastic (for sickness), Also for sales commissions, and excel sheet for rental deals.
- Track sickness and Saturday rota. Make sure sick certificates are completed when required.
- Help track staff appraisals and milestones.
- Help plan staff events
- Fill in sales target sheet by checking data from CRM
- Letting deal sheet and lettings target book
- Valuation book sales and lettings
- Proofreading any required documents
- Help research if buying anything - business and personal
- Assist with social media posting
- Assist with organising any personal matters

**Key skills**
- Discretion and trustworthiness.
- High flexibility and adaptability.
- Excellent (written and verbal) communication skills.
- Organizational skills and the ability to multitask.
- Exceptional interpersonal skills.
- The ability to be proactive and take initiative.
- A flair for working well under pressure.
- Tech savvy.
- High level of attention to detail.
- Previous accounts experience

**Requirements**:

- Bachelor’s degree (or equivalent) in Business Administration and or other relevant post school qualification.
- At least 3-5 years working experience in a similar position (reporting to CEO or MD)
- Excellent working knowledge of MS Office (Word, Excel and PowerPoint)
- Excellent Computer Literacy.
- Experience with Xero Essential

**Hardware Requirements**
- Own computer or laptop.
- ADSL/ FIBRE internet line.
- Headphones for use with our VOIP phone system
- Anti-virus installed
- Loadshedding backup - UPS, inverter, Wifi-dongle.

Working hours: Monday to Friday (09:00 - 18:00 UK Time)

**Salary**: R18 000.00 per month

**Job Types**: Full-time, Permanent

**Salary**: R18,000.00 per month

**Education**:

- Bachelors (required)

**Experience**:

- Xero: 3 years (required)



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