Executive Assistant

3 months ago

Cape Town, South Africa Ad Dynamo International Full time

About Ad Dynamo
Ad Dynamo is an Aleph Group Inc company. We are a global sales house that represents leading digital media platforms across various regions of the globe, such as Snapchat, Spotify, Twitter, and Yahoo. Aiming to connect advertisers to every digitally connected user in its respective markets, Ad Dynamo equips its brands and agencies with the market know-how and innovative strategies to maximise their ROI’s.
We're on a mission to solve business challenges for brands and deliver long-term value to our clients.
Job brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

**Responsibilities**:

- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Requirements**:
Requirements and skills
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus

**Benefits**:

- A competitive salary
- Great working culture with regular office events and team building
- Contribution towards home internet
- Contribute to establishing a globally recognised brand
- Opportunity to build your career

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