Event Management-logistics and Coordination

3 weeks ago

Gardens, South Africa West Coast Personnel Full time

Published
- April 12, 2024
- Location
- Montague Gardens, Cape Town, South Africa
- Category
- Business
- Job Type
- Full-time
- Salary Type
- Monthly Salary
- Salary
- Market Related Salary

**Description**:
**Qualifications**:

- Previous experience in event logistics, stock management, and expo planning.
- Strong organizational and coordination skills.
- Excellent communication skills for effective interaction with vendors, event organizers, and team members.
- Proficiency in database management and data collection.
- Ability to handle multiple tasks simultaneously and work under pressure.
- Detail-oriented and committed to delivering high-quality event experiences.

**Responsibilities**:

- Design and implement eventing and training across for the company
- Manage internal communication activities
- Organise events such as product launches, training and company experiences
- Design, plan and co-ordinate company staff, customer events/experiences.
- Manage invitations, budgeting, event planning and execution.

**Training Event Logistics**:

- Coordinate training stock and shipments to ensure timely delivery.
- Manage operational event elements: lighting, sound, and projector facilities for training events.
- Oversee the execution of the event checklist to ensure all aspects are covered.

**Marketing Collateral and Promotional Material Management**:

- Manage merchandise stock and inventory efficiently.
- Production quotes, vendor co-ordination and distribution.

**Expo Planning & Logistics**:

- Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
- Maintain communication with event organizers to ensure all requirements are met.
- Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
- Manage staff and roster for expos to ensure adequate coverage and support.

**Travel Coordination in conjunction with events**:

- Arrange flights and accommodations for staff and relevant stakeholders for company events.

**Database Management**:

- Facilitate the collection of customer contact details at events.
- Build and manage databases of clients, end-users, installers, etc. to support sales.

**Experience**:

- Brand marketing/eventing/event management experience
- Experience in marketing, advertising and communications

**Skills**:

- Creative and energetic
- Attention to detail
- Ability to manage and collate budgets
- Time and project management skills
- Good verbal and written communication

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