Logistics Coordinator

3 weeks ago

Montague Gardens, South Africa Vulcan Steel Manufacturing (Pty) Ltd. Full time

Our company requires an experienced, reliable and hardworking individual who meets the following criteria:
Minimum Requirements
- Grade 12 (Matric)
- 2-3 years’ relevant experience
- Excellent communication skills
- Excellent Time Management
- Assertive
- Good Management Skills
- Attention to detail
- Cognitive Ability (Able to solve problems on your own)
- Good Attendance
- Ability to work in an organised manner and multitask
- Ability to complete tasks
- Ability to cope under pressure
- Ability to work shifts and overtime when required

Key Responsibilities
- Follow all standard operating procedures relevant to your position.
- Ensure that the tracker system is updated on a daily basis to ensure ALL information relevant to

logistics is displayed correctly.
- Ensure as far as possible the ON TIME delivery of all jobs and report on any late deliveries by sending

the daily late jobs report.
- Assist and oversee the scheduling & planning of trips for the current & next day.
- Assist with creating & maintaining tripsheets.
- Track the drivers progress throughout the day.
- Communicate with the drivers throughout the day.
- Attend to ALL queries in a timeous manner.
- Report on any quality issues you may encounter.
- Ensure that all tripsheets are accurate and match the trips dispatched.
- Keep accurate records of all paperwork (tripsheets, delivery notes, etc)
- Ensure that the invoice A-Z sorters is cleaned out regularly.
- Assist with the POD’s of all delivery notes of the previous days deliveries.
- Contact collection customers once their jobs have been completed according to the job card handed in

by the production team and ensure the notes section is up to date with the latest information.
- Assist customers with any and all queries.
- Ensure that all customer queries are communicated correctly to the relevant departments.
- Ensure that all jobs that require a roll back is done correctly and communicated to the relevant

departments.
- Monitor & document the movement of pallets.
- Ensure that the dispatch area is kept neat & tidy at all times.
- Check that the dispatch completed parts area is left neat & tidy by the outgoing & incoming shifts.
- Ensure that the walkway to the dispatch entrance is free of pallets and parts that may be hazardous to

customers or staff.
- Assist with customer collections and queries.

any jobs that require more time to be resolved.
- Do spot checks of all loads before they are dispatched on a daily basis.
- Ensure that the vehicles are cleaned on a daily basis and that checklists are completed, and all faults

are reported on the checklists.
- Check vehicle checklist on a daily basis and ensure that the drivers have filled in everything correctly

before handing in to the maintenance technician.
- Any URGENT breakdowns or faults must be reported immediately to the maintenance technician
- Liaise with maintenance technician to ensure the vehicles are repaired or serviced in a timely manner.
- Work closely with the production & sales team to ensure customer satisfaction.
- Attend to ALL queries in a timeous manner and follow up where required.
- Report on any capacity needs.
- Report on any quality issues you may encounter.
- Update the dispatch metric report on a daily basis.
- Complete the customer queries report on a daily basis and liaise with the production coordinator to

ensure that it is completed correctly.
- Report on reoccurring incidents that affects efficiency within the department
- Work to improve the dispatch/delivery processes and ensure continuous improvement in conjunction

with your manager.
- Send weekly reports to your manager on the events of the week passed.
- Report on any and all problems with suitable solutions that will be reviewed by your manager.
- Manage the “outsourced drivers” and ensure that any new courier driver receives a “mini induction”

and that every time we request a driver that he signs off all relevant paperwork before commencing

their duties. All paperwork to be handed to procurement once it is signed off and the job is completed.
- Ensure that all logistic non-conformances are completed in a timeous manner and filled in correctly

before sending it off to your manager.
- Able to operate a forklift (training will be provided)
- Manage the process of removing the dirt cage on a weekly basis in conjunction with the operations

assistant.
- Perform the duties of the dispatch clerk, when & if required.
- Monitor that all staff adhere to health & safety rules and maintain safety standards.
- Promote teamwork.
- Act in a professional manner at all times.
- Comply with any other lawful and reasonable instruction.

**Job Types**: Full-time, Permanent

**Salary**: From R10 000,00 per month

Application Question(s):

- Are you located in Cape Town or surrounding areas?

Ability to Commute:

- Montague Gardens, Western Cape (required)

Ability to Relocate:

- Montague Gardens, Western Cape: Relocate before starting work (requir

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