Administrative Officer

4 weeks ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
DEPARTMENT OF RESIDENCE AFFAIRS AND ACCOMMODATION

ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL 10- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

JOB PURPOSE:
The position provides administrative assistance to the assets and consumables control officer and manager within the Division of Residence Logistics. The incumbent is tasked with the complete administration of the annual asset verification in residences and guest accommodation. Other responsibilities include assisting with inventory control of assets and stock in the Residence Facilities warehouse, and general warehouse management.

RESPONSIBILITIES:

- Residence warehouse administration:

- Assist with the management of all stock upon delivery from suppliers, receiving delivered goods, inspecting quality, and quantity and checking delivered goods against invoice items;
- Prepare and submit documentation for payment;
- Oversee access control keys for all stores;
- Oversee and monitor the safe handling of furniture and stock;
- Conduct monthly stocktaking and regularly check stock levels;
- Report all discrepancies and/or shortages to the line manager;
- Complete the filing system to ensure that information is readily available;
- Scheduling assets and items distribution:

- Schedule jobs for residences, prioritising received requests;
- Ensure documentation is completed from initiation of order to finalisation of service rendered;
- Ensure weekly shipment is in place for scheduled deliveries;
- Asset control:

- Ensure that all asset numbers are uploaded onto the Asset Management System and report discrepancies;
- Prepare documents to be submitted to the Asset Management Department;
- Oversee that the asset register is updated by engaging with divisions;
- Participate and contribute towards annual asset verification/audit;
- Coordination of linen Items:

- Keep inventory of linen items;
- Pack linen for guest accommodation;
- Load and secure the linen for delivery to the relevant residences and Guest Accommodation facilities;
- Chemical store operation:

- Ensure that storage regulations are adhered to;
- Enforce Occupational Health and Safety Act compliance;
- Conduct annual and seasonal planning and forecasting of stock requirements;
- Kitchen smalls and appliances:

- Conduct annual planning, and forecast of stock levels required;
- Book in and out of kitchen smalls.
- Conduct inventory of appliances;
- General assistance:

- Assist with preparations for recess guests when required;
- Participate in the logístical movement of assets during renovations.

MINIMUM REQUIREMENTS:

- Relevant National 3-year Diploma;
- A total of two years’ experience in:

- Stock management;
- Working on stock management systems;
- Occupational Health and Safety practices;
- Valid driver's license (Code EB);
OR
- Grade 12;
- A total of four years’ experience in:

- Stock management;
- Working on stock management systems;
- Occupational Health and Safety practices;
- Valid driver's license (Code EB).

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge of:

- Relevant Occupational Health and Safety regulations;
- Relevant equipment and tools;
- Furniture assembly;
- Household cleaning chemicals;
- Technical competencies:

- Microsoft Office Suite;
- Google Suite;
- Computer literacy;
- Behavioral competencies:

- Ability to:

- Be relied upon to ensure that tasks within areas of responsibility are completed in a timely manner;
- Actively participate as a member of a team to move towards the completion of goals;
- Maintain effectiveness when experiencing major changes in work tasks or to the work environment.

ADDED ADVANTAGES AND PREFERENCES:

- Relevant Bachelor's degree;
- Working experience in:

- An institute of higher education;
- Supervision of staff;
- Professional driving permit (PrDP).

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 13 March 2025
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._

  • Office Administrator

    7 days ago

    Pretoria, South Africa Innovative Solutions Group Full time

    Job Title: Office Administrator Job Summary: The Office Administrator is responsible for managing the day-to-day operations of an office, ensuring that the office runs smoothly and efficiently. The role involves managing office supplies, equipment, and facilities, coordinating administrative tasks, and providing support to employees. The Office...

  • Office Administrator

    5 days ago

    Pretoria, Gauteng, South Africa Ananzi Full time

    About Our TeamWe are looking for an experienced Office Administrator to join our team at Ananzi.The successful candidate will have excellent communication skills and be able to supervise support staff and promote a positive work environment.Responsibilities:Manage office operations, including supplies, scheduling, and vendor relations.Coordinate...

  • Office Administrator

    5 days ago

    Pretoria, Gauteng, South Africa National Regulator for Compulsory Specification Full time

    We are looking for an experienced Office Administrator to join our team at the National Regulator for Compulsory Specification. The successful candidate will be responsible for providing administrative support to the department, including maintaining accurate records and ensuring compliance with regulatory requirements.About the Role:This is a full-time...

  • Office Administrator

    1 week ago

    Pretoria, South Africa Specialist Confectionery Full time

    A specialist confectionery business in Pretoria requires a capable admin to perform various administration, reconciliation and monitoring roles of our business processes - Must have at least 3 years experience in office administration - Strong administration capabilities and high level of responsibility - Excellent MS Office and PC skills, especially...

  • Office Administrator

    4 days ago

    Pretoria, South Africa HR Simplified Full time

    **About the Company** The company is a micro loans, short-term credit provider in South Africa, providing responsible and ethical loans to our clients. **About the Role** An Office Administrator oversees office operations, welcomes visitors, coordinates meetings and directs administrative projects. **Responsibilities** - Perform a variety of...

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa CLS Human Capital Specialists Full time

    **OFFICE ADMINISTRATOR** **Job Purpose** Responsible for all reception duties, office administration, and support. **Requirements**: **Minimum education (essential)**: - Matric Certificate **Minimum education (desirable)**: - Relevant Courses - Office Management, Switchboard, Soft Skills **Minimum applicable experience (years)**: - 3 Years - Required...

  • Office Administrator

    5 days ago

    Pretoria, South Africa CLS Human Capital Specialists Full time

    **OFFICE ADMINISTRATOR** *** **Introduction**: A MedTech company-based Pretoria and specialising in the manufacturing, development and selling of hearing aid software is seeking an energetic and creative Office Administrator with at least 2 years’ experience to join their team. *** **Job purpose**: Manage office facilities and ensure a safe and...

  • Office Administrator

    4 days ago

    Pretoria, South Africa Placement Dynamics Full time

    **ADMINISTRATOR / REPORT WRITER - OWN VEHICLE ESSENTIAL & FLUENT IN AFRIKAANS** **Location**: Mooikloof - Pretoria East **Remuneration**: R 8 000, 00 **Starting Date**: ASAP Our client has a vacancy for Report Writer / Administrator who is fluent in Afrikaans and has good people skills. **Essential requirements** - Fluent in Afrikaans - Own vehicle...

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa Smith Garb Full time

    Gauteng, Tshwane (Pretoria) - R8000 Property concern, based in Pretoria, has an opportunity for an Office Administrator to join their team. **Qualifications**: - National Senior Certificate - Studying towards a tertiary qualification would be advantageous - Excellent MS Office skills **Traits**: - Good communication skills (verbal and written) -...

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa Akhile Management and Consulting Full time

    **PURPOSE AND OBJECTIVE** **MANDATORY REQUIREMENTS** - 3 Year Diploma or Degree in Office / Business Administration, or BCom with Human Resources modules; - 7 10 Years Office Administrator experience; and - Drivers license and own transport. **SKILLS AND COMPENTENCIES** - Excellent time management, prioritisation and communication skills; - Well...

  • Administrative Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa South African National Parks Full time

    Job title : Administrative OfficerJob Location : Gauteng, PretoriaDeadline : March 12, 2025Quick Recommended LinksJobs by Location Job by industries RequirementsBe in possession of a Matric Certificate. An Admin/Secretarial Diploma/Certificate will be desirable. Computer literacy/ skills Have 1 to 3 years of clerical/administrative/secretarial experience....

  • Office Administrators: Office of The Directors

    1 week ago

    Pretoria, South Africa Affirmative Portfolios Full time

    **Office Administration** **Pretoria** ***: **OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS - Pretoria** **12 Month Fixed Term Contract - Salary: R193 188-00 p/a** **Purpose Of the Post** To render effective and efficient office administration and secretarial support services to Directors **Key Areas** **_Secretarial Support_** - Manage the...

  • Office Administrator

    3 days ago

    Pretoria, South Africa Unique Personnel Full time

    **Job Number** - 68571 **Job Type** - Permanent **Job Title** - Office Administrator **Computer Skills** - MS Office **Industry** - Embassy **City** - Tshwane (Pretoria) **Province** - Gauteng - Main tasks this person should be responsible for: - Deliver documents in between offices - Make regular posts on social media - Update the catalogue of books...

  • Office General Administrator

    7 days ago

    Pretoria, South Africa RJPersonnel Full time

    3years - Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures - Booking conferences, meeting, and/or training facilities if and when required. - Scheduling and attending meetings while also taking minutes if and when required. - Organising staff's travel and accommodation requirements -...

  • Office Administrator Coordinator

    3 days ago

    Pretoria, Gauteng, South Africa The Shoprite Group Of Companies Full time

    Job OverviewWe are seeking an experienced Office Administrator to join our team at The Shoprite Group Of Companies. As the primary point of contact for office-related matters, you will be responsible for maintaining a structured and efficient work environment.Main Responsibilities:Administration & Coordination: Manage daily office activities, ensuring...

  • Records and Office Administrator

    2 weeks ago

    Pretoria, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: - Webpage manager - Support in system development - Technical support to the office members - Development of complicated documents for the office - Financial administration and budgetary planning - Record management co-ordinator - Asset controller for the Ethics Office - Travel and accommodation arrangements for...

  • Senior Office Administrator

    2 days ago

    Pretoria, Gauteng, South Africa Cisco Systems, Inc. Full time

    Cisco Systems, Inc. is currently seeking an experienced Office Administrator / Receptionist to join their team.About the RoleThis role will provide administrative support and ensure the smooth operation of the office.You will be responsible for providing a warm welcome to visitors and ensuring the reception area is clean and organized at all...

  • Officer Administrator

    7 days ago

    Pretoria, South Africa hearX Full time

    **Work location**: hearX Group, Ground Floor, Building 2, Ashlea Gardens Office Park, 180 Garsfontein Road **Important information**: - Working hours: 11:00 - 20:00 (Monday-Friday) - Own transport would be required. - All travel for business purposes will be claimed back from the company. **Job purpose**: Manage office facilities and ensure a safe and...

  • Office Administrator/receptionist

    4 days ago

    Pretoria, South Africa ALPHA TECHNICAL TRAINING CENTRE Full time

    Welcoming visitors and directing them to the relevant office/personnel - Coordinating and managing appointments, meetings, and the boardroom schedule in order to prevent Duplicate bookings - Maintaining general office files related to the company’s operations - Overseeing the maintenance of office facilities and equipment - Coordinate office activities and...

  • Office Administrator

    5 days ago

    Pretoria, South Africa Origin manufacturer Full time

    Job description - Maintain an accurate system of accounting data and records, as well as a comprehensive set of controls and company budgets, designed to mitigate risks. - Prepare and post receipts, purchase orders, invoices, refunds, and other standard financial documents. - Prepare, track, and reconcile budgets to provide daily/weekly/monthly analysis of...