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Office Administrator
1 month ago
**OFFICE ADMINISTRATOR**
***
**Introduction**:
A MedTech company-based Pretoria and specialising in the manufacturing, development and selling of hearing aid software is seeking an energetic and creative Office Administrator with at least 2 years’ experience to join their team.
***
**Job purpose**:
Manage office facilities and ensure a safe and effective working environment in the company.
**REQUIREMENTS**
**Minimum education (essential)**:
- National Senior Certificate
**Minimum education (desirable)**:
- Diploma in Hospitality Management or Office Administration
**Minimum applicable experience (years)**:
- 2 years
**Required nature of experience**:
- Office Administration
- Procurement of office equipment, consumables
- Catering
- Supplier liaison
- Facility management
- Housekeeping
- Hospitality background would be beneficial
- Health and Safety
**Skills and Knowledge (essential)**:
- Computer literate
- Dealing with upset individuals
- Respond to employee problems or complaints
**Other**:
- Own transport would be required.
- All travel for business purposes will be claimed back from the company.
**Working hours**:
11:00 - 20:00. Monday-Friday.
**COMPETENCIES**
**Essential Competencies**:
- Thinking Positively
- Showing Composure
- Valuing Individuals
- Meeting Timescales
- Checking Things
- Managing Tasks
- Producing Output
- Taking Action
**Important Competencies**:
- Examining Information
- Developing Expertise
- Adopting Practical Approaches
- Generating Ideas
- Interacting with People
- Establishing Rapport
- Articulating Information
- Making Decisions
- Embracing Change
- Inviting Feedback
- Understanding People
- Upholding Standards
**KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES**
**Office Support 25%**
- Order and purchase consumables in line with budget.
- Order stationary as required in line with budget.
- Keep slips and invoices of all purchases and provide it to the Office Manager.
- Receive and manage Hearing Hub office orders and deliveries.
- Assist with the onboarding and off-boarding process in the Hearing Hub.
- Stand-in for Office Manager when absent or on leave.
**Housekeeping 20%**
- Oversee duties of Office Housekeeper
- Ensure that Office Housekeeper’s duties are completed in their absence.
- Ensure that the Hearing Hub is clean and neat at all times.
- Organize cleaning cupboards and closets.
- Ensure that all Company health and safety policies are adhered to (incl Covid policies).
- Report Housekeeping tasks that are not completed or fulfilled.
**Team Culture and Function Coordination 25%**
- Organize internal staff functions (birthdays, socials and year end functions).
- Organize and purchase staff incentives.
- Ensure new Hearing Hub employees are welcomed.
- Arrange gifts for various occasions as requested by management.
- Ensure that catering and refreshments are provided and set up.
**Facility Coordination 30%**
- Liaise with the office manager and landlord regarding maintenance.
- Arrange maintenance as required and communicate with Office Manager.
- Be proactive in managing facility and assets.
- Ensure that office assets are maintained.
- Ensure that the office is clean, tidy and hygienic.
- Manage the aesthetics of the office.
- Request and manage access tags and parking bays.
- Correspond with armed response as required.
- Maintain asset register for office furniture and assets in the Hearing Hub.
**REMUNERATION**
Market related