Office Manager

6 months ago


Cape Town, South Africa Silk Road Consulting (Pty) Ltd Full time

Title: Office Manager

Place of work: Cape Town, CBD

Reporting to: FM and Assistant FM

**Responsibilities**:
**Administrative Support**
? Perform general administrative tasks, such as filing, copying, sourcing signatures and scanning.

? For example:

- Ensure that the filing of all resolutions and invoices relating to trust payments are filed.
- Ensure that filing relating to all payments and receipts in the group are filed and corresponds to

bank statements.
- Filing of bank statements, custodian statements, fund statements & letters.
- Ensure that all necessary benefactors documents are filed, such as IT144’s and section 18A

receipts, as well as arranging signature of the same.

? Co-ordinate and take responsibility for the circulation of documents for signature on Adobe Sign

? Report on the status of such signatures in an orderly manner.

? Assist with general document preparation, formatting, and editing.

? Providing service providers with any information, documents, and statements.

? Maintain FICA / KYC Master file and ensure that all FICA / KYC documents are up to date.

? Review FICA / KYC requests from the banks and compile information to be submitted for review by

managers.

? Compiling group structure diagrams from time to time with instruction from your manager.

? Confirming banking details with third parties

? General liaison with service providers.

**Data Capturing & Financial Administrative Support**
? Data capturing which shall include, but not be limited to, the following:

- Capture balances in Excel from various online banking platforms.
- Download CSV format bank statements from local & offshore accounts and copy them into

Excel
- Capture share account balances in Excel from various custodian platforms.
- Capture CIPC directorship details in Excel or exporting information from Windeed.
- Capture share and fund units price data in Excel.

? Monitor all refunds and payables of administrative or office expenses, amongst others, within the group

and ensure that they are settled accordingly.

? Collating necessary supporting documents (invoices & banking details) for offshore payments and for

review. Capturing beneficiary information in payment requisition forms.

? Capturing beneficiary details on online banking profile for approval by managers.

? Corresponding with service providers regarding cash balances and ensuring it is captured correctly.

? Complete and collect proxy voting forms. Correspondence with custodians and managers in this

regard. Populating the number of votes data in Excel.

**Office Support**
? Handle incoming and outgoing mail in the general inbox and couriering packages.

? Maintain office supplies and equipment, and coordinate maintenance as needed.

? Submission / compilation of payment requests related to office administration.

? Assisting travel agents with travel arrangements for principal members.

? Assisting with any family related matters or requests.

? Greet guests, offer & purchase them refreshments.

? Organise social events for staff and office parties.

**Qualifications & Experience**
? Office Admin diploma or Matric

? 3 years+ Office admin experience

? Excellent interpersonal skills

? Analytical and attention to detail

? MS Office (Excel)

? Adobe Sign, Dropbox



  • Cape Town, Western Cape, South Africa Office & Co Full time

    OverviewWelcome to Office & Co, a dynamic shared office space where innovation meets productivity. As our Centre Manager, you will be the driving force behind ensuring our clients receive exceptional service and support.

  • Centre Manager

    1 month ago


    Cape Town, Western Cape, South Africa Office & Co Full time

    Job DescriptionClient Relationship ManagementAs the main point of contact for clients, you will address queries, concerns, and requests in a timely and professional manner. You will foster strong relationships with tenants, ensuring a high level of satisfaction and retention. Community-building activities and networking events will be organized and promoted...

  • Centre Manager

    2 months ago


    Cape Town, South Africa Office & Co Full time

    Job Description Client Relationship Management Serve as the main point of contact for all clients, addressing queries, concerns, and requests in a timely and professional manner. Foster strong relationships with tenants, ensuring a high level of satisfaction and retention. Organize and promote community-building activities and networking events to enhance...

  • Office Manager

    6 months ago


    Cape Town, South Africa NeoBrokers Full time

    **Office Manager** **Office Manager Job Responsibilities**: - Supports company operations by maintaining office systems and supervising staff. - Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. - Scheduling meetings and appointments within the office - boardroom bookings. - Assist in the...

  • Office Manager

    2 days ago


    Cape Town, South Africa Crew Life at Sea Full time

    Position: Office Manager Job Overview: We are a small, dynamic team based in Century City, seeking an Office Manager to oversee daily operations and maintain an efficient, well-organized work environment. In this role, you will supervise all staff, ensuring that tasks are completed effectively and office functions run smoothly. As the key point of contact...

  • Office Manager

    2 weeks ago


    Cape Town, South Africa NCR Management Centre Full time

    NCR Management Centre, an outbound Call Centre has an exciting opportunity for a dynamic and energetic individual to assume the responsibility as an Office Manager.The office Manager will play a vital role in ensuring the seamless operation of the office environment by overseeing the day-to-day administrative functions and smooth running of all the admin...

  • Office Manager

    4 months ago


    Cape Town, South Africa Impact.com Full time

    **Our Company**: **Your Role at Impact**: Are you looking for a role that is more than just a job? Join our South African Impact office as the Office Manager and be part of something special. With this unique opportunity, you will have the chance to make a real impact in our Cape Town office and help create the best office environment in the country. You...

  • Office Manager

    2 weeks ago


    Cape Town, South Africa NCR Management Centre Full time

    NCR Management Centre, an outbound Call Centre has an exciting opportunity for a dynamic and energetic individual to assume the responsibility as an Office Manager. The office Manager will play a vital role in ensuring the seamless operation of the office environment by overseeing the day-to-day administrative functions and smooth running of all the admin...

  • Office Manager

    2 months ago


    Cape Town, South Africa Crew Life at Sea Full time

    Position: Office Manager Job Overview: We are a small, dynamic team based in Century City, seeking an Office Manager to oversee daily operations and maintain an efficient, well-organized work environment. In this role, you will supervise all staff, ensuring that tasks are completed effectively and office functions run smoothly. As the key point of contact...

  • Office Manager

    6 months ago


    Cape Town, South Africa Publicis Groupe Full time

    Job Description We are seeking a dynamic and organized individual to fill the role of Campus Operations Manager at our office. The successful candidate will be responsible for overseeing various aspects of office management, including receptionist and office assistant management, budget management, project assistance, office maintenance, and acting as...

  • Office Manager

    6 months ago


    Cape Town, South Africa Status Staffing Full time

    **Western Cape**, Cape Town** **R25 000 - R30 000** Our client based in Gardens is looking for an Office Manager with 5 years experience to ensure the smooth operation of the office. EMPLOYMENT TYPE : Permanent SECTOR : Office BASIC SALARY : R25 000 - R30 000 START DATE : A.S.A.P / Immediate **REQUIREMENTS**: - 5 years office management experience -...

  • Office Manager

    8 months ago


    Cape Town, South Africa HotelJobs.co.za Full time

    Join the Groovy Team at Valor Hospitality Partners! Are you ready to make waves in the hospitality industry? Valor Hospitality Partners is on the lookout for a an Office Manager/Executive Assistant extraordinaire to join our dynamic team at the heart of the action - our head office in the vibrant Cape Town Waterfront! **What's In Store for You?** Funky...

  • Office Manager

    2 weeks ago


    Cape Town, South Africa Frogg Recruitment SA Full time

    Office Manager Tableview Cape TownOur engineering client in Rivergate Park / Killarney Gardens Cape Town is looking for an Ofice Manager / Bookkeeper / Office Administrator – All-rounder with 5-8 years’ experience.You must have office admin and bookkeeping experience . Full Payroll experience on SAGE payroll required. Generally strong in Administration...

  • Office Manager

    6 months ago


    Cape Town, South Africa Zeal HR Full time

    An exciting opportunity has become available within the medical devices industry, for an Office Manager in a part-time or full-time capacity. The position is based in Cape Town. **REQUIREMENTS**: - Minimum NQF 5 qualification in related fields (i.e. Business Studies) or equivalent - 5+ years’ experience in a similar role - Proficient computer skills (MS...

  • Office Manager

    6 months ago


    Cape Town, South Africa Full Circle Agency Full time

    **Key responsibilities**:Office operations coordination**: Oversee administrative and operational functions to ensure efficient office operations. Provide IT support in collaboration with the IT department. Plan and schedule appointments, develop standard operating procedures, and escalate operational needs. Coordinate and direct office services, including...

  • Office Manager

    8 months ago


    Cape Town, South Africa Yoyo Group Full time

    **Company Description** Yoyo powers some of the world’s leading retail and corporate brands, through customer loyalty and rewards software solutions, to offer the world's most rewarding buying experience. We've created a space where passionate, smart, curious and creative people thrive. Our values are our way of being and how we show up every day. This...

  • Office Manager

    2 months ago


    Cape Town, South Africa FROGG Recruitment Full time

    Office Manager Tableview Cape Town Our engineering client in Rivergate Park / Killarney Gardens Cape Town is looking for an Ofice Manager / Bookkeeper / Office Administrator – All-rounder with 5-8 years’ experience. You must have office admin and bookkeeping experience. Full Payroll experience on SAGE payroll required. Generally strong in Administration...

  • Office Manager

    2 months ago


    Cape Town, South Africa Frogg Recruitment SA Full time

    Office Manager Tableview Cape Town Our engineering client in Rivergate Park / Killarney Gardens Cape Town is looking for an Ofice Manager / Bookkeeper / Office Administrator – All-rounder with 5-8 years’ experience. You must have office admin and bookkeeping experience . Full Payroll experience on SAGE payroll required. Generally strong in...

  • Office Manager

    2 months ago


    Cape Town, South Africa Frogg Recruitment SA Full time

    Office Manager Tableview Cape Town Our engineering client in Rivergate Park / Killarney Gardens Cape Town is looking for an Ofice Manager / Bookkeeper / Office Administrator – All-rounder with 5-8 years’ experience. You must have office admin and bookkeeping experience. Full Payroll experience on SAGE payroll required. Generally strong in Administration...

  • Office Manager

    6 months ago


    Cape Town, South Africa FROGG Recruitment Full time

    **Office Manager Bellville Cape town** Our Client in Bellville is looking for an Office manager with 5-7 years plus experience. The role is administration, service level agreement (contract), projects, and some finance (accounts) aligned and being the front-of-house face of the business. **Salary up to R 400 000 per annum** **Min Requirement** Being the...