Office Manager

2 weeks ago

Cape Town, South Africa Impact.com Full time

**Our Company**:
**Your Role at Impact**:
Are you looking for a role that is more than just a job? Join our South African Impact office as the Office Manager and be part of something special. With this unique opportunity, you will have the chance to make a real impact in our Cape Town office and help create the best office environment in the country. You will be the culture carrier, taking care of the day-to-day operations of the office, managing travel arrangements, event planning, and providing administrative support. This role offers a rewarding and fulfilling experience that goes beyond the usual office job. Come and be part of something special and make a positive impact with us

**What You'll Do**:

- Oversee the general office operations, including cleanliness and organization.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Resolve small issues escalated by the employees related to the office operations
- Manage office supplies and ensure they are adequately stocked.
- Manage the office budget and ensure cost-effectiveness.
- Supervise and manage office staff, including hiring, training, and performance evaluations.
- Ensure that the office is in compliance with South African health and safety regulations, including the Occupational Health and Safety Act (OHSA).
- Organize and coordinate office meals and snacks.
- Organize corporate events and fundraisers.
- Encourage a positive and productive work environment by fostering a sense of initiative and hunger among staff, Inclusivity.
- Handle external or internal communication or management systems.
- Support budgeting and bookkeeping procedures, such as managing an asset register, doing recon on office expenses, etc.
- Create and update records and databases with personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Manage and implement office Health and Safety policies and procedures in accordance with South African laws and regulations.
- Conduct regular safety audits and investigations, and make recommendations for improvement.
- Develop and deliver safety training to employees in accordance with South African laws and regulations Ensure compliance with the Occupational Health and Safety Act (OHSA) and other relevant South African regulations.
- Assist with HR-related administrative duties from time to time and ensure utmost confidentiality and integrity of information and data processing.

**Does this sound like you?**:

- Proven experience as an office manager or similar administrative role
- Strong organizational and management skills
- Excellent communication and interpersonal abilities
- Proficient in Google Suite and other office management software
- Proven ability to manage multiple projects
- Knowledge of office management procedures and basic accounting principles with experience Supporting Human Resources functions such as employee relations, recruiting and training in a corporate environment.
- Familiarity with South African health and safety regulations, including Occupational Health and Safety Act (OHSA) regulations, and experience as a health and safety officer.
- Knowledge of emergency response procedures, fire safety, and hazardous materials management
- Ability to conduct safety audits and investigations and develop safety policies and programs in accordance with South African laws and regulations.
- Bachelor's degree in business administration or related field is preferred.

**Benefits/Perks**:

- **Casual work environment**:

- **Unlimited PTO policy**
- Take the time off that you need. We are truly committed to a positive work-life balance, recognising that it is important to be happy and fulfilled in both
- **6 month paternity/maternity leave**:

- **Training & Development**
- Learning the advanced partnership automation products
- **Medical Aid and Provident Fund**
- Group schemes with Discovery & Bonitas for medical aid
- Group scheme with 10X
- **Restricted Stock Units**
- 3-year vesting schedule pending Board approval
- **Internet Allowance**
- **Free **Affiliate & Partnerships Industry Fundamentals Certification** by PXA**:

- **Fitness club fee reimbursements**:

- **Mental Health & Wellness care via Modern Health**

**#LI-RL1

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