Administrator: Programmes

2 weeks ago


Johannesburg, South Africa Affirmative Portfolios Full time

**Project Management**
**JHB North**
***:
**ADMINISTRATOR: PROGRAMS**

**Location**:Johannesburg

**Salary**:R430 039.82

**12 MONTH FIXED TERM CONTRACT**

**PURPOSE**:
To provide Programme administration, logistics and coordination support throughout the programme management lifecycle in order to ensure the successful delivery of projects.

**KEY RESPONSIBILITIES**:
The following list of Key Performance Areas and job activities are not exhaustive. The employee may when necessary be required time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job and are in accordance with operational requirements. Such variable tasks should be listed and recognised in the employee’s Performance Management document.

**Meeting Administration**:

- Claim forms for meeting representatives
- Processing
- sending claim forms to delegates to complete and send for sign off.
- Send claim forms to finance
- Keep record of claims submitted
- Meeting Administration
- Maintain attendance registers
- File relevant forms
- Minute taking
- Load and organize meeting to be transcribed through sage where necessary
- Recording of meeting
- Circulation of meeting documents
- Providing administration support for meetings and events
- Managing of RSVP, following-up on attendees to ensure quorum.
- Printing and binding of meeting documents, providing it to delegates, ensure meeting venue is in order, where applicable.
- Electronic filing of documents
- Logistical Arrangements
- Management of logístical arrangements (meetings, events, travel, accommodation and catering), where applicable

**Project Administrative Support**:

- Updating of registers (Legislation Bills)
- Scan and file of evidence related to the payments processed on server.
- Deal with and follow up on queries from stakeholders relating to projects.
- Escalate queries, where necessary.
- Perform any other duties that may be delegated by the Programme Manager.
- Social partnership coordination: Compile and update names of stakeholders for relevant project structures.
- Engage with Constituency Coordinators on the requests for Constituency representatives to serve on various structures, such as task teams and committees.

**REQUIREMENTS**:

- Diploma in Project Management or Business-related field or administration or equivalent NQF 6
- At least 2 years’ relevant experience
- PFMA, Administration, coordination, logistics management knowledge
- Computer Skills (Ms Office), Planning and organizing, minute taking, basic report writing skills

**.



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