Demand and Purchasing Coordinator

7 months ago


Epping, South Africa Unique Personnel Full time

**Job Number**
- 72866

**Job Type**
- Permanent

**Job Title**
- Demand and Purchasing Coordinator

**Computer Skills**
- MS Office

**Industry**
- Retail

**City**
- Epping

**Province**
- Western Cape

**Essential Duties and Responsibilities**
- To influence and execute the seasonal and purchasing strategy for relevant departments and Brands.
- To reduce the cost associated with late delivery and OTIF Capability with the purchasing of all product required for the business.
- Ensure volume alignment between Integrated Business Planning process and Operational Planning on assigned levels.
- Review, Implementation and Critical Path Execution of the Demand Planning processes to support strategic initiatives for all Sales Channels of the business.
- Support and consult the Merchandising; Brand and Sales teams throughout the range creation and identify risks and opportunities based on analysis of the current business development and Inventory Status levels.
- Ensuring timeous execution of Purchasing administration to meet target dates in the critical path for success.
- To liaise and collaborate with Merchandise Planning; Brand/Marketing to ensure business needs are achieved.
- Responsible for the accurate fulfilment/purchasing of the selected Range Plan and to process effectively to ensure Inbound Product On-Time-In-Full (OTIF).
- Accurately and efficiently complete product purchasing, adhering to calendar timelines/lead - times; by ensuring that purchase orders are initiated in the system with the relevant factories according to agreed Service Level Agreements (SLA).
- Track and manage all orders (Principal Purchase Orders - PPO’s) and to provide Shipping; Planning; DC Operations; Customer Services; Key & Field Accounts; with regular updates on delivery status and potential delivery risks.
- Ensure that all delays to purchase orders are pro-actively communicated, specifically informing Customer Services of the impact to sales orders; for the Business to react accordingly, whilst still maximising KPI achievement.
- Work with Shipping and Customer Services teams to ensure inbound shipments are planned in a way that maximises orderbook fulfilment and market conversion (OTIF at 100% - Inbound).
- To fully support and Optimize existing planning process; Standard Operating Procedures and strive for efficiency in the Purchasing process.
- Create analyses and statistics for Total Inventory and OTIF Reporting.
- Ensure pre-order and re-order business as applicable to the Brands (e.g. Vans).
- Management and adherence of local and global timelines and deadlines in delivery of stock in collaboration with the Shipping team.
- Liaise with cross-function departments on time (Brand, Merchandise Planning, Sales).
- Accurate upload of Master Data to the Business Internal Systems (Product or Seasonal Master Line Lists) to facilitate efficient Product and Style Management.
- Support the Demand Planning & Supply Chain Purchasing alignment with regard to the
- Inventory review process as well the demand/supply review to ensure On-Time-In-Full (OTIF) for the business.
- Production timeline management with international and local suppliers to manage on time and in full delivery from suppliers to customers.
- Weekly/Monthly/Quarterly reporting in accordance to the agreed Service Level Key Performance Indicators and business metrics across all Brands as applicable.**Inherent Requirements**

**Education & Experience Requirements**
- Essential: Grade 12 certificate (Matric)
- Desirable: A relevant 3-year Tertiary Qualification would be a distinct advantage
- Essential: A minimum of 2 - 3 years’ experience working in a Branded Apparel environment performing a similar role.

**Core Competencies**
- Analysing and Reporting
- Planning, prioritizing and organizing
- Delivering results and meeting expectations
- Following instructions and procedures
- Adapting and responding to change
- Coping with pressures and setback

**Skills and Abilities**
- Ability to self-manage
- Effective Team player & passionate about product.
- Accurate and detail orientated
- Taking ownership & time management
- Accountable, honest, and forward thinking
- Proven negotiation skills
- Ability to make sound decisions together with effective problem-solving skills
- Able to build and maintain influential relationships at various levels and across business functions.
- Effective communication and presentation skills.
- Conflict management
- The agility and resilience to maintain high levels of drive and initiative under pressure.
- High energy levels, flexibility, and a sense of urgency.

**What Qualification**

**Minimum Qualification**
- Diploma

**Status**
- Available



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