Demand and Purchasing Coordinator

**Job Number**
- 71911

**Job Type**
- Permanent

**Job Title**
- Demand and Purchasing Coordinator

**Computer Skills**
- Ms Office

**Industry**
- Consumer Products - FMCG

**City**
- Epping

**Province**
- Western Cape

**Position Summary**
- The Demand & Purchasing function is the basis for Purchasing and significantly influences the inventory management/stock turn and re-order availability. Therefore, it is also the foundation for reaching sales and inventory targets.
- Chain through assisting in working with various aspects in the purchasing process, for the respective Brands.
- The ability to significantly contribute towards the achievement of our Brands and business objectives as well as have the necessary high energy levels required for this fast-paced, exciting, and dynamic environment.
- To this end, the position requires that purchase orders are processed and validated accurately on the Business Internal Systems, in line with Buy Plans and business process lead-times. The
- Demand and Purchasing Administrator will be required to work closely with the Customer Services,
- Shipping, Sales, Marketing, Retail and Supply Chain teams to plan and communicate inventory (all product) related movements and status.

**Essential Duties and Responsibilities**
- To influence and execute the seasonal and purchasing strategy for relevant departments and Brands.
- To reduce the cost associated with late delivery and OTIF Capability with the purchasing of all product required for the business.
- Ensure volume alignment between Integrated Business Planning process and Operational Planning on assigned levels.
- Review, Implementation and Critical Path Execution of the Demand Planning processes to support strategic initiatives for all Sales Channels of the business.
- Support and consult the Merchandising; Brand and Sales teams throughout the range creation and identify risks and opportunities based on analysis of the current business development and Inventory Status levels.
- Ensuring timeous execution of Purchasing administration to meet target dates in the critical path for success.
- To liaise and collaborate with Merchandise Planning; Brand/Marketing to ensure business needs are achieved.
- Responsible for the accurate fulfilment/purchasing of the selected Range Plan and to process effectively to ensure Inbound Product On-Time-In-Full (OTIF).
- Accurately and efficiently complete product purchasing, adhering to calendar timelines/lead - times; by ensuring that purchase orders are initiated in the system with the relevant factories according to agreed Service Level Agreements (SLA).
- Track and manage all orders (Principal Purchase Orders - PPO’s) and to provide Shipping; Planning; DC Operations; Customer Services; Key & Field Accounts; with regular updates on delivery status and potential delivery risks.
- Ensure that all delays to purchase orders are pro-actively communicated, specifically informing Customer Services of the impact to sales orders; for the Business to react accordingly, whilst still maximising KPI achievement.
- Work with Shipping and Customer Services teams to ensure inbound shipments are planned in a way that maximises orderbook fulfilment and market conversion (OTIF at 100% - Inbound).
- To fully support and Optimize existing planning process; Standard Operating Procedures and strive for efficiency in the Purchasing process.
- Create analyses and statistics for Total Inventory and OTIF Reporting.
- Ensure pre-order and re-order business as applicable to the Brands (e.g. Vans).
- Balance the product availability for the re-order period (or the Buy Period as appropriate).
- Management and adherence of local and global timelines and deadlines in delivery of stock in collaboration with the Shipping team.
- Liaise with cross-function departments on time (Brand, Merchandise Planning, Sales).
- Accurate upload of Master Data to the Business Internal Systems (Product or Seasonal Master Line Lists) to facilitate efficient Product and Style Management.
- Support the Demand Planning & Supply Chain Purchasing alignment with regard to the Inventory review process as well the demand/supply review to ensure On-Time-In-Full (OTIF) for the business.
- Production timeline management with international and local suppliers to manage on time and in full delivery from suppliers to customers.
- Weekly/Monthly/Quarterly reporting in accordance to the agreed Service Level Key Performance Indicators and business metrics across all Brands as applicable.**Inherent Requirements**

**Education & Experience Requirements**
- Essential: Grade 12 certificate (Matric)
- Desirable: A relevant 3-year Tertiary Qualification would be a distinct advantage
- Essential: A minimum of 2 - 3 years’ experience working in a Branded Apparel environment performing a similar role.

**What Qualification**

**Minimum Qualification**
- Diploma

**Status**
- Available