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Office Administrator

4 months ago

Johannesburg, South Africa Africa School of Technology Full time

Job Opportunity: Office Administrator

Are you a dynamic individual with excellent organizational skills and a passion for ensuring smooth operations in a fast-paced environment? We're seeking an Office Administrator to join our team at Africa School Of Technology and take charge of various administrative duties. If you're ready to make a difference and thrive in a collaborative setting, this role is perfect for you

**Key Responsibilities**:
1. **Office Administration**: Maintain efficient office operations to ensure productivity and a conducive work environment.

2. **Staff Management**: Oversee and monitor staff activities, ensuring optimal performance and adherence to company policies.

3. **Fee Collections**: Manage fee collections processes accurately and efficiently.

4. **Student Registration**: Handle student registrations and accurately capture student details for records.

5. **Customer Satisfaction**: Ensure high levels of student and customer satisfaction through prompt assistance and resolution of issues.

6. **Quality Assurance**: Maintain quality standards for student Portfolios of Evidence (POEs) and institutional policies.

7. **Accreditation**: Assist in accreditation processes and compliance with regulatory standards.

8. **Record Management**: Establish and maintain a filing system to organize and manage student records efficiently.

9. **Learning Management System (LMS)**: Upload student information onto the LMS for easy access and tracking.

10. **Enquiries Handling**: Address enquiries and queries promptly and professionally.

11. **Staff Recruitment**: Participate in recruitment and selection processes to build a skilled team.

12. **Personal Files Management**: Maintain personal files of staff members accurately and securely.

13. **Programme Rollout**: Coordinate with the team to ensure smooth rollout of educational programmes.

14. **Material Distribution**: Print and distribute learner materials as required.

15. **Documentation**: Produce standard documents and routine correspondence to support office operations.

16. **Verifications and Site Visits**: Assist in conducting and preparing for verifications or site visits as necessary.

17. **Office Supplies**: Manage the supply of office consumables to support daily operations.

18. **Reporting**: Prepare monthly reports and conduct asset counts as part of routine administrative tasks.

19. **Office Systems**: Develop, implement, and administer office systems to enhance efficiency.

20. **Procedures and Policies**: Establish office procedures, policies, and operations, and communicate them effectively to the team.

21. **Task Management**: Assign tasks to team members and ensure timely completion within set timelines.

22. **Tender and Database Submissions**: Assist in tender submissions and maintain databases as required.

23. **Institutional Planning**: Contribute to institutional planning and resource allocation processes.

24. **Marketing Coordination**: Coordinate marketing activities to promote educational programmes effectively.

25. **Work-Based Learning and Placement**: Facilitate work-based learning and placement opportunities for students.

**Who we are looking for**:

- Proven experience in office administration or related field.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Attention to detail and ability to multitask effectively.

Africa School of Technology is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)