Office Administrator

4 months ago

Johannesburg, South Africa Recruitment Matters Africa Full time

Our client is looking for a well-versed Office Administrator to join their team

**Responsibilities**:

- Manage office supplies stock and place orders.
- Prepare regular reports on expenses and office budgets.
- Organize a filing system for important and confidential company documents.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Arrange travel and accommodations for all staff.
- Schedule in-house and external events.
- Coordinate office activities and schedule in-house and external events.
- Manage agendas/travel arrangements/appointments etc. for the senior management.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Order the inventory for the business and keep records of items shipped, received, or transferred to another location.
- Check inventory records for accuracy.
- Carry out packing, crating, and warehousing, and storage duties in preparation for site-specific programs and shipment.
- Oversee customer-based queues and plan and allocate tasks to meet configuration requirements.
- Responsible for tracking, receiving, and stocking all items ordered.
- Ensure materials are appropriately stored.
- Program the final inventory of materials prior to shipment.
- Provide a list of all equipment moved from the consolidation areas into sponsor shipping channels to project coordinators.
- Manage and maintain inventory to operating levels to avoid supply deficits.
- Manage the repair of equipment.
- Responsible for supervising and accounting for all inventory.
- Assist colleagues whenever necessary.
- Adhering to the acceptable use policy and what it prescribes as acceptable conduct.
- Accepting responsibility for maintaining the security of all Information Assets entrusted to you.
- Any tasks or duties required of this position are not listed but are required of this role either regularly or on an ad-hoc basis.

**Key Skills**:

- Computer literate,
- Excellent written and verbal skills,
- Confidentiality; tact; and discretion when dealing with company documentation,
- Strong Organizational Skills,
- Attention to detail,
- Excellent time keeping and time management skills,
- Take pride in self; the company; and the role.

**Qualifications**:

- Proven work experience as an administrative officer, administrator, or similar role
- Grade 12(Matric); additional qualifications in Office Administration is advantageous
- Knowledge of office procedures.

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)

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