Logistics Specialist

1 week ago

North West, South Africa Bayer Full time

**Logistics Specialist**

**Job Purpose**
- Manage the end-to-end logistics process, from order confirmation to delivery and returns, utilizing Bayer analytics tools (SAP, TMS, Smart Center, Four Kites systems).
- Coordinate with internal, direct customers and 3PL to ensure timely and efficient execution of logistics activities.

**Key Task and Responsibilities**
- Lead and optimize logistics operations to ensure timely and cost-effective delivery of products to customers.
- Analyze logistics performance data to identify opportunities for improvement and implement strategic cost saving solutions.
- Execute end-to-end TMS planning, including cost optimization, vehicle and route optimization, turnaround time management and communication
- Create shipments in TMS and manage the delivery confirmation process with commercial teams, direct customers, and 3PLs.
- Ensure accurate freight carrier information in TMS and validate freight bill costs against SAP. Submit necessary documents (PO, GRV) to finance for invoice processing.
- Maintain and update rate cards in the Transportation Management System (TMS) on a monthly and annual basis.
- Coordinate inter-facility stock transfers (STOs) for seed and crop protection portfolios.
- Consolidate daily VLO60 report and submit to the commercial & customer interaction teams.
- Manage the delivery confirmation process with the commercial team, direct customer & 3PL.
- Monitor EDI connection flow between 3PLs and Bayer internal systems.
- Maintain effective communication and collaboration with internal and external teams (commercial, direct customers, 3PL).
- Collaborate with the 3PL to conduct weekly and monthly inventory reconciliations. Identify and resolve any discrepancies between physical inventory and system records.
- Analyze inventory data to identify trends and potential issues. Manage and monitor logistics functionality KPI’s (Smart Center - TMS vehicle utilization, TMS optimization, TMS adoption, Tender adherence, on time pickup, on time delivery, freight cost, last mile visibility).
- Ensure all proof of delivery documentation (POD’s), goods return notes (GRN), exchange/return approval is captured into TMS for each respective SAP delivery processed.
- Liaise with the commercial and 3PL warehouse teams to manage and coordinate the GRN process, enabling logistics to process return credits within 48 hours of receipt.
- Utilise Bayer analytics tools:

- Transport Management Systems (TMS:):

- Manage all aspects of transportation, including carrier selection, route planning, load optimization, and shipment tracking
- Optimize routes, consolidate shipments, and negotiate better rates with carriers, leading to cost savings
- Smart Center:

- Monitor the dashboard to manage TMS shipment status (on time, at risk, delayed)
- Four Kites:

- Monitor the progress of their goods in transit to provide real-time tracking of shipments
- SAP:

- Delivery release, EDI transmission flow
- Ensure all consignment stock is uplifted, processed, and inventory is returned to the 3PL warehouse.
- Provide updates to the 3PL regarding carrier arrival slots, customer and consignment returns.
- Process returned consignments within 48 hours of receipt in the SAP system accordingly.
- Ensure adherence to all regulatory requirements for seed and crop protection warehouse and distribution activities, including freight carrier compliance.
- Liaise with suppliers/vendors and undertake vendor evaluations to ensure good service delivery while ensuring timely approval and payment of their invoices.
- Support customer complaints investigations
- Undertake additional administrative, project, and ad-hoc functional support tasks as needed

**Qualifications and Competencies**
- Minimum of 3 years experience within Distribution and Warehousing, Import & Exports, logistics
- Degree/Diploma in Supply chain management/ Distribution and Warehousing/ Logistics/ IT programming/systems
- Strong understanding & execution of logistics principles and practices
- Computer literate, Microsoft office proficient and SAP experience
- Excellent written, verbal, interpersonal and communication skills
- Knowledge of the Seed and Agricultural chemical markets is advantageous
- Fluent in English, Afrikaans, local vernacular advantageous
- Results orientated
- Ability to work effectively in a global, team matrix-based environment (cross functional; cross cultural)
- Agile
- High level of engagement and communication

**Location**:
South Africa : North West : North West

**Division**:
Crop Science

**Reference Code**:
837107

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