Assistant Company Secretary

16 hours ago


Cape Town, South Africa Recruitment Matters Africa Full time

Our client is looking for an Assistant Company Secretary to join their team.

The Assistant Company Secretary is responsible for ensuring that there is compliance with the relevant statutory obligations and good corporate governance is observed.

**Salary**:
Negotiable

**Responsibilities**:

- To ensure an effective and efficient Company Secretarial service to meet the day-to-day business challenges (internal & external perspective)Satisfactorily perform duties as a Company Secretary as per Section 88 of the Companies Act.

Planning and co-ordinating board & committee meetings.
Pro-active managing pre read for meetings and formal filing on system.
Effectively communicating and re-routing urgent matters for other people’s attention and follow-up.
Secretarial duties including filing & scheduling of meetings and minutes taking.
Arrange logístical travel arrangements (flights, hotels, cars).
Resolved work obstacles and issues positively and quickly.
All admin/secretarial tasks are competed accurately and as per agreement.
Implement new ideas and improved methods, systems and work processes.
Take responsibility for own development and contribute to team effectiveness.

Capturing of department budget process
- Build effective relationships with external and internal stakeholdersDeliver service and value as a Trusted Advisor and Business Partner (forensic audit department, company secretarial department and investor relations department).

Create an enabling environment for highly engaged employees.
Other duties include:
ensuring that the Board has the resources to fulfill its fiduciary duties to a company's shareholders.
responsible to ensure that the corporate governance framework for the company is properly designed, implemented and maintained.
management of the external board.
Management of Corporate Calendar.

**Skills**:

- Strong administrative, organizing and numerical skills.
- Computer literate in MS Office Suite and SAP experience will be advantageous.
- Maintain a high level of confidentiality and professional demeanor.
- Excellent interpersonal and communication skills (verbal and written).
- Must be able to work independently, accurately and under pressure.
- Strong numeracy skills and financial reporting experience.
- High attention and adherence to detail.
- Be able to communicate and work across-functions.
- The ability to multi-task.
- A self-driven, pro
- active and motivated person with an open mind and a positive work ethic

**Quakification**:

- Relevant admin/secretarial qualification
- Minimum of 3-5 years proven experience within a similar environment
- Experience in Enterprise Risk Management will be an advantage
- Experience in training or organising the rotation schedule for Trainees under SAICA’s Training in Commerce and Industry programme will be an advantage
- Experience in training and governing compliance with company policies will be advantage

**Education**:

- Certificate (required)

**Experience**:

- Admin/Secretarial: 3 years (required)



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