Company Secretarial Officer

2 weeks ago

Cape Town, South Africa Moore Recruitment Full time

**Job Advert Summary**:
Moore Cape Town is a member of a leading international network of accounting and consulting firms. We have a vacancy for a Company Secretarial Officer to begin 1 March 2025.

At Moore we value collaboration and teamwork and provide a supportive environment where your individual contributions are also recognised. Our Company Secretarial division services a broad range of clients with differing needs, thus providing tangible opportunities for learning and development.

**Minimum Requirements**:
**Work Experience**:

- Minimum 2 - 3 year’s relevant experience in an accounting / audit / legal firm.
- Proficient in Microsoft Office
- Knowledge of Cosec software, Greatsoft would be an advantage

**Minimum level of Education/ Qualifications Required**:

- Grade 12 and
- Chartered Secretary (CGISA) / other relevant qualification or relevant work experience

**Knowledge, Skills and Abilities**:

- Proficient in the Companies Act, Close Corporations Act, and statutory registrations
- Strong client liaison abilities
- Works effectively under pressure

**Personal Qualities**:

- Strong time management skills
- Excellent communication and interpersonal skills
- Analytical, methodical, and well-organised
- Accurate with good attention to detail
- Patient, professional, and maintains confidentiality
- High standards of quality, conscientious, and responsible
- Strong client service ethic and accountability
- Loyal, committed, and ethical

**Duties and Responsibilities**:
**Manage a portfolio of clients in relation to**:

- Attending to the secretarial duties of companies, close corporations and related functions.
- Attending to registrations with statutory bodies such as CIPC.
- Attending to the administration relating to various COSEC functions within the department including, attending to the Annual Returns Portfolio, assisting with the Beneficial Ownership Registers, and maintaining statutory files for clients.

**Key Responsibilities**:

- Preparation and implementation of all documentation relating to the new companies and shelf companies’ registration.
- Preparation and implementation of all documentation to deregister a company or close corporation and/or reinstating a company.
- Preparation and implementation of all the documentation relating to director appointments, resignation, and/or removal.
- Preparation and implementation the necessary documentation for the appointment/resignation of an auditor.
- Preparation and implementation of documentation relating changes to registered office address of company and year end changes.
- Preparation of Factual Findings Reports/Accounting Officer’s Reports.
- Preparation of dividend declarations.
- Preparation and implementation relevant documentation relating to various amendments to the Memorandum of Incorporation (“MOI”) of a Company, including name changes, increase/decrease of share capital and conversion of shares.
- Prepare all relevant documentation relating to allotment of shares, transfer of shares and share buy backs.
- Attending to the non-resident endorsement of share certificates.
- Attending to the annual returns and beneficial ownership process.
- Updating and maintaining company share registers.
- Preparation of Confirmation letters relating to Shareholding, Directors, Registered Address of company and Solvency Certificates.
- Liaising with management, clients and CIPC.

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