Company Secretary

23 hours ago

Cape Town, South Africa PPS Recruitment Full time

**Job Advert Summary**:
The PPSI Group Company Secretary will be responsible for all corporate governance oversight responsibilities, company related legal matters, statutory functions and duties, ensure strategic alignment of board responsibilities and PPSI Group Strategic objectives. The Company Secretary shall assist the Executive of Governance in providing governance oversight in relation to the PPSI Group corporate entities and functions.

**Who we are**:
PPS Investments is part of the PPS Group, which for over 8 decades has been the trusted financial partner for graduate professionals in South Africa. Unlike a company that is listed on a stock exchange, PPS belongs to its members and operates under the ethos of mutuality. This means that qualifying members can exclusively share in the profits of the Group, through the unique PPS Profit-Share Account.

PPS Investments exists to create and grow the wealth of graduate professionals and their families to live the lives they want in a world worth living in. We offer diversified and flexible investment solutions that are mutually beneficial to our clients in the long run because we believe that success is better shared.

**Minimum Requirements**:
**Ideal experience**:

- A minimum of 5 years’ relevant experience in practice with a corporate entity as a company secretary
- Extensive corporate governance, compliance, legislative framework environment experience within financial services
- Knowledge of legal and regulatory requirements affecting financial services entities, corporate governance instruments and guidelines (e.g. King and relevant codes)
- Familiarity with corporate governance systems/ process documentation (i.e., Great Soft Company secretary practice management, reporting software and documentation library)
- Understanding of international and local frameworks on integrated company reporting and environmental, social and governance standards

**Ideal qualifications**:

- Relevant tertiary qualification - e.g. BCom Law or LLB qualification
- Company Secretarial Certificate or Post Graduate Diploma an added advantage

**Competencies and ideal personality attributes**:

- Ability to articulate professionally in both written and verbal communication
- Understanding of financial terminologies
- Understands confidential nature of items they are exposed to
- Able to research independently
- Ability to exercise independent judgement and reasoning
- Knowledge of company secretarial duties and responsibilities
- Familiarity with company secretary system/process documentation and business processes (ability to automate process where applicable)
- Knowledge of leadership and management principles
- Knowledge of regulatory issues facing the South African financial services industry
- Development board strategy and enabling frameworks.
- Knowledge of Financial and risk management

**Duties and Responsibilities**:
**Main duties and responsibilities**:

- Provide strategic advisory services in relation to company secretarial, corporate governance requirements and principles to the various PPSI Group Boards and Executive Committee (Exco)
- Participate with the Exco in developing a strategic implementation plan to guide the PPSI Group in its delivery of the board strategy and Exco strategy
- Identify, assess and inform the Exco of internal and external corporate governance issues that affect the PPSI Group and related risks
- Prepare, collate and distribute PPSI Group Boards and Committee meeting packs and documentation timeously (including minutes, agenda(s) and related matters)
- Ensure all PPSI Group Boards and Committee decisions are communicated to respective senior management for action and implementation
- Responsible for the development and training of PPS Group Board members (i.e., training in relation to technical skills required by the PPS Group Boards)
- Ensure compliance with relevant legislation and King Code of Conduct and related standards.
- Develop necessary controls to ensure Corporate Governance compliance in respect of Companies Act, Financial Advisory and Intermediary Services Act (in relation to company requirements), Competition Act, applicable audit and annual financials standards and provide such assurance to internal and external audit
- Prepare and submit annual returns to regulatory authorities
- Conduct annual fit and proper checks on directors, trustees and key persons
- Update annual assessments (Conflict of Interest, fit and proper, Competitions Act etc.)
- Responsible for any logistics and arrangements in relation to PPSI Group Board and Committee meetings
- Draft and ensure implementation of Company Secretariat and governance policies and procedures; review existing policies on an annual basis and recommend changes as appropriate
- Respond to ad hoc queries from Board, Committee members and ExCo

**Key Relationship Interfaces**:
Responsible for maintaining effective communication and relationships with the following stakeholders

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