Director of Finance and Administration

7 months ago

West Bank, South Africa Creative Associates International Full time

Overview:
Creative is seeking a Director of Finance and Administration for the USAID Local Governance Strengthening Activity, a 5-year program that will aim to is to strengthen the ability of local governments to be more responsive, effective, inclusive, and accountable. This Activity will be procured as a task order under the Active Communities - Effective States (ACES) IDIQ. The Director of Finance and Administration will be responsible for ensuring that financial and operational activities are in full compliance with USAID policies and regulations. S/he will be responsible for ensuring that financial requirements are met, based on Creative and USAID policies and procedures; develop and implement financial procedures in compliance with Creative and USAID policies and procedures; oversee procurement actions, subcontracts, and consulting agreements, and provide financial training and guidance to staff and partners.

**Responsibilities**:

- Provide financial and operational oversight and monitoring of the project budget and operations, including procurement systems.
- Manage financial systems, files, and maintain Creative’s online accounting system.
- Liaise between Creative Associates' field and headquarters offices regarding all financial matters; provide oversight for all internal and external audit requests, as needed.
- Lead project financial analysis, develop forecasts, and review project expenses.
- Track the transfer of funds between headquarters and the field office and manage accounting and finance records of in-country expenses, including tracking and monitoring all financial project activities, and maintain current project expense data.
- Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to Finance & Contracts for review and approval by the Controller.
- Provide Chief of Party with project’s current financial status.
- Oversee the processing of payment requests including wire transfer requests for payments to vendors in compliance with contract requirements.
- Review and process invoices and in-field fee payments in accordance with Creative’s financial management and accounting procedures and USAID policies.
- Provide financial and operational management and systems training for project staff.
- Travel to field location(s) as necessary and provide oversight to field office financial systems and processes.
- Responsible for day-to-day management of subcontracts with international vendors.
- Manage, train, and mentor key team members in the areas of administration, logistics, human resources, procurement, budgeting and finance.
- Review and approve the financial and operational close-out of program activities, and verify documentation and information is complete.

Qualifications:

- Master’s degree in relevant field (finance, accounting, business, etc.);
- Minimum of eight (8) years of relevant work experience;
- Experience with operations, logistics and subgrants;
- Experience with USAID project finances and budgeting
- Experience managing teams;
- Excellent interpersonal and leadership skills;
- Excellent written and spoken English;
- Experience in West Bank;
- Local nationals are strongly encouraged to apply.

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