Manager, Program Implementation

5 months ago

West Bank, South Africa Search for Common Ground Full time

**Search Jerusalem**:
Since its establishment in 2000, Search for Common Ground (Search) has maintained a presence in Jerusalem, where we have implemented projects across various thematic areas including inclusive governance, women, peace and security, media and inter-religious dialogue among others. Over the past two decades, we have developed extensive expertise in managing large-scale and diverse projects. Our collaboration extends to diverse local partners, ranging from grassroots organizations and activists to women's groups, all sharing a vision to overcome fragmentation and promote inclusive narratives. Our diverse team possess significant experience in managing multi-sectorial programs, comprises experts in conflict transformation, peace-building, capacity building, media, and program management. They bring to the table a deeper, lived experience of the conflict, coupled with a nuanced understanding of its various social, political, and religious dimensions. Conflict sensitivity is ingrained in our everyday interactions and is a fundamental aspect of the design and implementation of our programs.

**Team Summary **The Program Implementation team has oversight for the implementation of Search’s programs and projects in its country offices, in accordance with Search and donor policies and procedures. The Program Implementation team works on the full life-cycle of the project, from the start-up phase to the full close-out. This involves designing work plans, implementing activities, reporting, financial management, and staffing management The Program Implementation team collaborates with other departments, including Finance, Institutional Learning, Programs, Global Affairs and Partnerships, Human Resources, and Information Technology.

**Responsibilities**:

- Provide oversight for project implementation
- Manages processes associated with project implementation
- Manages relationships related to the project implementation such as vendors, donors, local partners and cross team collaborators, and employees
- Works closely with the program officer\s to ensure full coordination on the program activities.
- Coordinates program related activities and implementation plans with the MENA office team.

**Contributions**:

- ** Workplan**:improve, finalize and monitor cost-work plans and spend-out plans; support in finalizing and monitoring the logic frame and Monitoring & Evaluation (M&E) plan
- ** Project activities**: design project activities (e.g., objectives and structure of activities); lead and/or deliver project activities; coordinate with trainers in the design and delivery of project activities
- ** Reporting**: review and finalize project documents (e.g., presentations, and agenda); finalize donor reports; review and finalize monthly and activity reports before sharing; review General Ledger (GL) and support country finance team (CFT) in producing financial reports
- ** Compliance**: coordinates with the appropriate country management team member in ensuring project, finance, and logistics staff follow donor rules/regulations; ensure donor compliance; lead capacity-building sessions to streamline rules and regulations
- ** Finalize the procurement plan** and coordinate with project vendors (e.g., hotel, catering, transportation, etc.).
- ** Financial management**:ensure project financial health; lead regular Budget versus Actual (BvA) meetings; ensure the BvA is right; ensure budget revisions are done as needed.
- ** Subward management**:Provide technical review of partner documents; lead communication with partner management; provide oversight to partner work plan and key deliverables; lead in partner capacity assessment/plan and partner selection.
- ** Performance management**: Interface with staff across all departments on regular basis
- a
- Coordinate with the Country Director (CD) in the development of project staffing plan;
- b
- Provide guidance for compilation of interview materials, and assessments for recruitment of open positions;
- c
- d
- Manage staff members accordingly
- ** External engagement**: Maintain regular communication with donors (e.g., 4 corner meetings, reporting, etc.); meet with local authorities as needed, facilitate approvals; meet with partner leadership, and conduct regular meetings
- ** Program management, quality and project design**:Coordinate with Design, Monitoring & Evaluation (DM&E), Grants Management System (GMS), and Country Manager (CM) in the organization of reflection sessions
- a
- Note and record lessons learned via donor reports
- b
- Ensure reviews and reflection sessions lead to adaptive work plan
- c
- Make sure that approved Search methodologies are utilized.
- d
- Coordinate with the Global Affairs & Partnerships Program Development team, as needed.
- e
- Support in attending fundraising and networking meetings.
- f
- Support in the identification and decision of opportunities (go/no-go).
- ** Provide inputs **to strategy development and planning

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