(358) Executive Personal Assistant

4 days ago


Pretoria, South Africa South African Reserve Bank Full time

**Job title: Executive Personal Assistant**

**Location: Head Office Pretoria**

**Organization: Office of the Deputy Governor**

**Executive Management Department**

**Brief description**

The purpose of this position is to provide administrative support and assistance to the Deputy Governor within the Executive Management Department.

**Detailed description**
- Manage and maintain the Deputy Governor’s diary, including logístical arrangements for appointments and travel in liaison with relevant personnel.
- Ensure that all submissions are submitted to the correct committees before the deadlines (e.g. Governors’ Executive Committee submissions).
- Receive, screen and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate persons and/or departments.
- Prepare and edit correspondence, communication, presentations and other documents, and conduct basic enquiries and analysis where necessary for this purpose.
- Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the File Plan of the South African Reserve Bank (SARB).
- Collate and coordinate project-based and other information on behalf of the Deputy Governor.
- Review operating practices in own area and implement improvements where necessary.
- Foster and maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority in a professional and collegial manner.
- Create and maintain a contact database for the Office of the Deputy Governor as well as a filing system in accordance with the File Plan of the SARB.
- Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the Office of the Deputy Governor.
- Distribute correspondence, circulars and memorandums to staff in the department or the SARB on issues emanating from the Office of the Deputy Governor.
- Serve on relevant departmental and/or SARB-wide project teams based on experience, skill and ability, where required.
- Execute any other tasks as instructed by the Deputy Governor as and when required.


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