Executive Personal Assistant

2 weeks ago


Pretoria, Gauteng, South Africa Trading Places Manufacturing Recruitment Full time

Responsibilities:

  • Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels.
  • Manage the timely and accurate flow of information between various stakeholders.
  • Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings.
  • Coordinate and manage the planning of tours, ensuring all logístical aspects are wellorganized.
  • Facilitate travel and accommodation arrangements, both locally and internationally, with attention to detail and costefficiency.
  • Take comprehensive minutes during meetings and assist in preparing related communication.
  • Plan and coordinate various events to ensure their successful execution.
  • Handle incoming phone calls with professionalism and direct them appropriately.
  • Conduct research and prepare reports as requested by the CEO.
  • Undertake administrative tasks to maintain the efficiency of the CEO's office.
  • Fulfill adhoc duties as assigned by the CEO.
  • Manage household matters and au pair coordination.

Requirements:

  • Minimum of 3 years' proven experience as an Executive Assistant or Personal Assistant.
  • Demonstrated experience in event planning and tour operations is essential.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and exercise discretion.
  • Solid understanding of business practices and office protocols.
  • Possession of a PA diploma or certification is advantageous.
  • Must have a valid driver's license and own vehicle.
  • Willingness to travel as required.
  • Valid passport and flexibility to work outside standard hours.

For more information please contact:

  • Dawn Smith

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