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Receptionist/administrative Assistant
2 weeks ago
**Job Objectives**
Organize and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
Type, prepare and compile relevant documentation (i.e. reports, presentations, correspondence, memos, minutes etc.)
Maintaining effective records and administration.
Assist with necessary correspondence, when required to do so.
Maintain a filing system.
Maintain open and effective working relationships with stakeholders.
Ensure that all tasks/duties are carried out in accordance with outlined procedures and standards.
Provide administrative support to ad-hoc events and/or projects.
**Qualifications**
Matric / Grade 12 Certification - (essential).
**Experience**
+5 years’ experience in a reception/administrative role with a good understanding of administrative processes and procedures
- (essential).
Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential).
**Knowledge and Skills**
Physically mobile and be energetic and vibrant, enjoys working in a dynamic, fast paced environment.
Well-developed, mature interpersonal skills, self-awareness and personal influence - able to interact, engage and maintain professional relationships with people at all levels of the corporate structure.
Able to work under pressure, prioritise and balance numerous competing demands in a high-volume, high pressured, fast-paced working environment
Organised and detailed - Plans, coordinates and executes functions, practices and procedures to realise business unit goals and objectives.
Customer orientated - Committed to providing a high-quality customer service. Ensures customer needs are understood, problems timeously resolved, and expectations met.
Excellent written and verbal communication skills with well-developed spoken and written fluency in English along with the ability to convey information and data clearly, accurately and succinctly. Conversing and writing in Afrikaans will be a distinct advantage.
Analytical with good problem solving skills - Comprehends new information to generate insights while proactively investigating courses of action to identify feasible solutions.
Personal integrity - Has good judgment and discretion to manage and maintain confidentiality. Takes accountability for actions and mistakes.
Pay: From R6 500,00 per month
**Experience**:
- Administrative office procedures, practices and equipment: 5 years (required)
Application Deadline: 2024/05/31
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